Scheduling Coordinator/Admin Asst

LionStone Healthcare•Fairfield, OH

2d•$19 - $24•Onsite

About The Position

The primary purpose of your position is to ensure adequate and appropriate staffing of the Facility’s nursing department to meet the needs of the residents based on budget, census, and as may be directed by Facility administration.

Requirements

Must possess a high school diploma or GED.
Must be understand the English language.
Must possess the ability to make independent decisions when circumstances warrant such action in a timely fashion.
Must be knowledgeable of supply practices, procedures, and guidelines.
Must possess the ability to minimize waste of supplies, misuse of equipment, etc.
Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.
Must be able to follow written and oral instructions.
Must be able to move intermittently throughout the workday.
Must meet the general health requirements set forth by the policies of this Facility, which may include a medical and physical examination.
Based on the Occupational Safety and Health Administration's Guidelines for Nursing Homes Ergonomics for the Prevention of Musculoskeletal Disorders and the American Conference Governmental Industrial Hygienists' Threshold Limit Values for Lifting the Facility has identified that this job may require the lifting of residents, equipment, or other objects. Accordingly, this job may require a minimum of 5 pounds and a maximum of 45 pounds lifting, periodically and or as needed.
High school diploma or equivalent required.
Minimum of 2 years of experience in an administrative role, preferably in an office or corporate environment
Excellent organizational and time-management abilities.
Strong verbal and written communication skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other office management tools.
Ability to multitask, prioritize tasks, and work independently in a fast-paced environment.
Attention to detail and a high level of accuracy in work.
Professional demeanor and ability to work with all levels of staff and management.

Nice To Haves

Associates Degree preferred but not required.
An Associate’s degree in Business Administration, Office Management, or a related field is preferred.

Responsibilities

Maintain a current listing of all resident care employee phone numbers.
Update Business Office with current posting of all department managers’ phone numbers.
Maintain daily tardy and absenteeism calendars.
Report to Director of Nursing Services (DON) all employees with excess tardiness or absenteeism, in accordance with Facility policy.
Work with Human Resource Delegate and DON when scheduling modified work duty employees, in accordance with work restrictions and Facility policy.
Complete in timely fashion necessary nursing department employee records upon hiring, job reclassification, and discharge as needed.
Assist employees in accurate completion of forms (i.e., leave and day off requests, time cards, etc.) pertinent to scheduling and staffing.
Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units.
Complete and post work sheets and time schedules. Coordinate variances with the DON.
Perform miscellaneous duties pertaining to staffing and assist nursing supervisory personnel, as necessary.
Answer employee calls regarding staffing and scheduling functions. Prepare written correspondence, as necessary.
Ensure newly hired nursing staff has timecards and schedules prior to orientation date.
Assist in obtaining nursing care staff information needed for daily posting requirements.
Consult with nursing department staff and supervisors concerning the staffing and scheduling needs: to assist in elimination and correction of problem areas, and/or improvement of services.
Make written or oral reports and recommendations to the DON concerning staffing and scheduling issues.
Review complaints and grievances pertinent to scheduling and staffing. Make necessary oral or written reports to the DON.
Must adhere to all HIPAA requirements.
Assist in interviewing STNAs when requested.
Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals.
Confirm license and certification and current standing with state approved agencies for all new hires prior to orientation date.
Assist with maintaining records of current certifications and licenses for nursing department employees.
Provide each newly hired nursing personnel with orientation schedule and assign staff member to provide orientation.
Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientation.
Attend in-service training programs, as scheduled.
Assist with recordkeeping for Facility in-service education, and orientation classes for newly hired personnel.
Honor the resident’s refusal of treatment request. Report such action to your supervisor.
Abide by the resident’s participation in treatment decision.
Inform the resident of consequences of not participating in prescribed therapy and document such action in the resident’s clinical record.
Report any complaints or grievances to the department supervisor.
Report and investigate all allegations of resident abuse and/or misappropriation of resident property.
Allow the resident to participate in the planning and scheduling of his or her treatment.
Must adhere to all HIPAA requirements. Maintain Confidentiality.