Scheduling Assistant - Part-time

Cross Keys Village•New Oxford, PA

1d•Onsite

About The Position

Scheduling Assistant Are you highly organized and ready to make a meaningful impact in healthcare scheduling? Join Cross Keys Village – The Brethren Home Community as our Scheduling Assistant and play a vital role in delivering exceptional care to our residents. This opening is for part-time position working every Monday, Wednesday, and Friday 45 hours every two weeks. What Makes Us Different At CKV, we believe caring for our team is just as important as caring for our residents. In addition to the great traditional benefits we offer our team; such as medical plans, paid time off program, and retirement savings plan, we offer: Onsite auto services for convenience Free wellness classes to support mind and body health Access to our gym and pool right on campus Team giveaways and incentives to show support and appreciation Team member events, recognition programs, and celebrations throughout the year Excellent onsite dining options with employee discounts A culture guided by Christian values, where kindness and respect are at the heart of everything we do Who We Are As the largest nonprofit, single-site retirement community in Pennsylvania, Cross Keys Village is dedicated to enriching the lives of older adults. It is our vision to be a leading innovator offering older adults a life infused with quality and purpose. We accomplish these goals – and more through our compassionate team of individuals who strive every day to provide the best care and services our community needs. Job Description As the Scheduling Assistant your scope of responsibilities will include but are not limited to:

Requirements

High school diploma required
Prior office management and scheduling experience is required
Minimum of three (1) year of experience in a long-term care or healthcare setting is strongly preferred
Must be Proficient in web-based scheduling software, Microsoft Excel, Word, and time and attendance systems

Nice To Haves

Associate degree or relevant certification preferred

Responsibilities

Scheduling Support Assisting in creating, updating, and maintaining daily and weekly clinical staff schedules
Inputting schedule changes, call-offs, and shift swaps into scheduling systems in real time
Ensuring schedules are accurate, up-to-date, and aligned with staffing guidelines
Call-Off & Coverage Coordination Receiving and documenting team member call-offs in accordance with policy
Assisting with securing replacement staff, including contacting internal staff and agency personnel as directed
Maintaining call logs and ensure timely communication with unit leadership
Communication Serving as a point of contact for staff scheduling inquiries
Communicating schedule updates and changes to staff and leadership in a timely and professional manner
Collaborating with nursing leadership and department heads to support staffing needs
Data Entry & Reporting Maintaining accurate scheduling records and documentation
Assisting in preparing staffing reports, including hours worked, overtime, and agency utilization
Monitoring and report trends related to absenteeism and staffing gaps
Compliance & Accuracy Ensuring scheduling practices align with organizational policies, labor guidelines, and regulatory requirements
Supporting efforts to maintain appropriate staffing levels based on census and acuity

Benefits

medical plans
paid time off program
retirement savings plan
Onsite auto services for convenience
Free wellness classes to support mind and body health
Access to our gym and pool right on campus
Team giveaways and incentives to show support and appreciation
Team member events, recognition programs, and celebrations throughout the year
Excellent onsite dining options with employee discounts
A culture guided by Christian values, where kindness and respect are at the heart of everything we do
positive work environment
comprehensive training opportunities