Scheduling and Staffin g Coordinator Capasity Management

Trinity Health Corporation•Syracuse, NY

39d•$20 - $28

About The Position

This position is responsible for the daily staffing and scheduling functions including Integrating technology, staff and resources to improve workflow efficiency and effectiveness throughout the Unit.

Requirements

High School Diploma or GED required.
Demonstrates proficiency computer skills, Excel and other Microsoft Office applications
Knowledge of the medical field and general nursing staff requirements are necessary
Excellent interpersonal communication and multi-tasking skills
Must be able to secure and maintain private and confidential information
Ability to effectively communicate with hospital staff and to successfully complete generic and department-specific skills validation and competency testing
Must be detail oriented with strong organizational and planning skills
Ability to work independently with minimal direct supervision
Ability to analyze and problem solve

Nice To Haves

Associates Degree in office management or related field is strongly preferred.
A combination of education and experience with advanced computer skills required.
2 years of administrative or healthcare experience and previous scheduling and staffing experience is a plus
Working knowledge of Time /Attendance and Staffing system preferred

Responsibilities

Utilizes appropriate patient care resources to fulfill any staffing needs, based on workload and patient to staff ratio for current and upcoming shift, taking into account staff skills/competencies/experience.
Partners with Unit to address any staffing shortages or overages
Receives sick calls / call offs and works to fill vacancies for current and next shift
Monitors staffing level across the facility to ensure each unit meets the appropriate patient to staff ratio
Assesses appropriate patient care resource usage based on facility healthy workplace guidelines
Assigns on-call staff to schedule, prior to calling in
Calls in on-call staff when needed
Oversees future scheduling of staff for any centrally based staff pools and/or contract workers
Reviews unit future schedule plans to assure schedules are balanced
Identify & plan for additional supplemental staffing resource support (i.e. per diem, on-call, etc.)based on planned-vs-actual schedule variance indicators(overtime, contract labor usage, on-call usage, incidence of being understaffed)
Establish standard competency / credential / experience categories to meet resource deployment needs of the unit
Maintain employee specific credentials in designated software system
Partner with Unit to create demand-based future scheduling patterns
Other duties as assigned