Scheduling and Facilities Specialist in Dance

UIOWA • Iowa City, IA

1d • Onsite

About The Position

The Department of Dance seeks to hire a part-time (75%) Scheduling and Facilities Specialist . This position serves as the facilities/building coordinator for the Dance Building (DB) and Space Place Theater in North Hall. This person oversees departmental equipment inventory and all scheduling for rehearsal and performance spaces of the Department of Dance and serves as the main point of contact for all facilities-related projects, events, and inquiries. This is a specified term appointment for 2 years. Employee will work on-site Monday through Friday, 6 hours per day. Key Responsibilities: Serve as initial point of contact in Dance Building Main Office front reception desk—greeting visitors and providing support/or triaging requests. Serve as Building Coordinator for Dance department building, including execution of special projects as assigned by supervisor, responding and prioritizing needs and repair requests for proper building maintenance, including creating and maintaining O&M timelines for standard upkeep. Department liaison with ITS local representative. In collaboration with Dance Administrative Specialist, coordinate event planning and scheduling services—determine logistical needs and allocate support resources. Oversee equipment inventory – instructional, performance, and digital equipment. Key management and SES building access for the Dance building and Space Place Theater. Maintain key check-out database and issue/collect key check-out and equipment check-out contracts. Provide functional supervision for dance videographer student employee. Collaborate with OPAE marketing on hiring processes for student workers. Collaborate with faculty, staff, students, and production unit to implement systems for efficient functioning of building, responding to critical needs for safety and security of building, as well as enhancements to rehearsal/performance spaces and equipment. Assist Dance Administrative Specialist with special projects as assigned. For a full job description or questions about this position, please send an email to [email protected].

Requirements

• Bachelor’s degree or combination of related education and administrative work experience is required.
• Minimum of 1 year of administrative office experience in the areas of scheduling and/or facilities management.
• Proficiency with Microsoft Office Suite – Outlook and Excel required and Adobe Acrobat.

Nice To Haves

• Experience working in an administrative office in a higher education setting.
• Experience working or interest in the performing arts (music, dance or theatre).

Responsibilities

• Serve as initial point of contact in Dance Building Main Office front reception desk—greeting visitors and providing support/or triaging requests.
• Serve as Building Coordinator for Dance department building, including execution of special projects as assigned by supervisor, responding and prioritizing needs and repair requests for proper building maintenance, including creating and maintaining O&M timelines for standard upkeep.
• Department liaison with ITS local representative.
• In collaboration with Dance Administrative Specialist, coordinate event planning and scheduling services—determine logistical needs and allocate support resources.
• Oversee equipment inventory – instructional, performance, and digital equipment.
• Key management and SES building access for the Dance building and Space Place Theater.
• Maintain key check-out database and issue/collect key check-out and equipment check-out contracts.
• Provide functional supervision for dance videographer student employee.
• Collaborate with OPAE marketing on hiring processes for student workers.
• Collaborate with faculty, staff, students, and production unit to implement systems for efficient functioning of building, responding to critical needs for safety and security of building, as well as enhancements to rehearsal/performance spaces and equipment.
• Assist Dance Administrative Specialist with special projects as assigned.

Benefits

• Regular salaried position.
• Pay Level 3A.
• Located in Iowa City, Iowa.
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
• Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies.
• Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists.
• Grow professionally with advanced training, leadership development, and tuition assistance.
• Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees