Scheduler - Business Office Admin Support

Legacy LifeCare • Peabody, MA

2d

About The Position

Start a meaningful career as a Scheduler/Business Office Admin Support with Chelsea Jewish Lifecare at our Harriett/Ralph Kaplan Estates community! Make a difference in someone's life every day. Chelsea Jewish Lifecare, celebrating life through the Jewish tradition Why Join Us? Make an Impact: This is your opportunity to make a difference in the lives of others! Supportive Team: We value our team members just as much as the people we serve! Quick Hiring: Apply today and hear back within 48 hours

Requirements

• High school education (required)
• Able to read, write, and communicate effectively in English (required)
• Advanced computer proficiency
• Exceptional organizational skills required
• Ability to interact professionally and effectively with residents, family members, visitors, regulatory agencies, and staff at all levels.
• Applicants for this position must be able to produce a negative drug test.
• Applicants may be subject to a background check.
• Employees in this position must be able to satisfactorily perform the essential functions of the position.

Nice To Haves

• Previous experience as a scheduler in a healthcare setting is preferred
• Experience with UKG Ready is a plus

Responsibilities

• Staffing & Scheduling: Ensure adequate licensed/non-licensed nursing coverage, manage time-off requests, maintain attendance records, update staffing sheets, replace call-in's promptly, monitor schedules to prevent unauthorized overtime, and track annual staff education requirements.
• Resident Care Coordination: Oversee scheduling of residents for on-site specialist visits such as podiatry, dermatology, and dental services.
• Payroll & Billing Administration: Assist with weekly payroll; complete and submit monthly ancillary billing charges; process monthly long-term care insurance claims.
• Resident & Family Communications: Provide invoicing and financial correspondence (rent increases, tax-related payment reports, monthly invoices) and field calls related to resident billing.

Benefits

• Comprehensive benefits package, including Health, Dental, Vision, company-funded Life Insurance, and optional STD, LTD, Accident, and Critical Illness coverage.
• Financial and educational support, such as a 403(b) retirement plan, Flexible Spending Account, and tuition reimbursement.
• Generous paid time off, including vacation, sick time, and a paid birthday.
• Great workplace perks, including free meals, free parking, and a state-of-the-art facility with an inclusive, supportive culture.
• Rewarding career opportunities within an outstanding and well-recognized organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED