SART and Clinical Compliance Coordinator

US Fertility•New York, NY

3h•Remote

About The Position

US Fertility, the nation’s leading partnership of physician-led fertility practices, is redefining what it means to build a career in reproductive medicine. Our team members choose to build their career home at US Fertility because of the hope we inspire in our patients, the lives we help bring into the world, and the culture of excellence we foster across our organization. We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine. Through our national network of premier fertility centers—including RMA of New York—we combine clinical expertise, scientific innovation, and compassionate care. The work we do building families offers purpose, challenge, and personal reward—and we’re just getting started. We have an immediate opening for a SART and Clinical Compliance Coordinator to join our Remote team at RMA of New York. This role provides the opportunity to grow within a nationally respected organization while remaining closely connected to the patients and teams you support every day.

Requirements

Bachelor’s degree and 2 to 4 years of related experience, or an equivalent combination of education and experience
Strong interpersonal, communication (verbal and written), and organizational skills, with the ability to interact effectively at all levels
High level of professionalism, discretion, and ability to handle sensitive and confidential information
Proficiency in Microsoft Office (Word, Excel, PowerPoint), general computer skills, and experience with electronic medical record (EMR) systems
Strong data entry, record-keeping accuracy, and attention to detail
Excellent time management and multi-tasking abilities in a fast-paced, dynamic environment; adaptable and self-motivated
Sound judgment, problem-solving ability, and commitment to high ethical standards
Proven ability to work collaboratively in a multidisciplinary team, build effective relationships, and support team performance
Customer service–oriented with a results-driven mindset; reliable and accountable

Nice To Haves

Experience with continuous quality improvement and team development preferred
Healthcare experience preferred

Responsibilities

Collect, manage, and maintain all data and statistics required for compliance with SART regulations
Stay current on all SART guidelines and implement updates as requirements evolve
Collaborate with nursing and embryology teams to ensure accurate and timely data entry into Resource/FERT and other reporting systems
Coordinate and report all required data and outcome statistics to meet New York State regulations related to donor egg and donor sperm use in IVF and IUI
Ensure compliance with four-day prospective reporting requirements to SART
Accurately close ART cycles and report outcomes in accordance with SART standards
Maintain adherence to SART, CDC, and NASS (National ART Surveillance System) guidelines, ensuring timely and accurate reporting
Prepare and submit delivery outcome requests to clinical teams based on practice needs
Provide administrative support to the VP of Nursing and Clinical Services
Obtain and distribute laboratory reports requested by clinical staff
Manage the Prescription Monitoring Program (PMP) Registry, including entering all controlled substance prescriptions on a daily basis and responding to New York State inquiries regarding patient prescriptions
Oversee the WIN Fertility Patient Portal and treatment outcomes processes, including receiving and routine treatment request forms to patient coordinators, completing treatment outcome forms as requests, and partnering with the Finance team to ensure accurate billing
Coordinate Progyny treatment outcome requests and provide necessary medical records to the Progyny coordinator
Support additional clinical compliance projects and initiatives as needed