SAP Invoice Coding/Processor

Louis Dreyfus Company•Claypool, IN

About The Position

This position process vendor invoices and payments using SAP , involving invoice processing, payment runs, account reconciliation, and vendor communication. Key responsibilities include entering and coding invoices, resolving discrepancies with purchase orders and vendors, ensuring accurate record-keeping, and providing support for month-end close activities for production, maintenance, chemical and all capex for the soybean crushing, Glycerin, Packaging, biodiesel and Lecithin plant. In addition, this role will act as a production reporting liaison between Operations and Accounting groups. Strong analytical, communication, and Microsoft Excel skills, along with solid AP knowledge, are essential for success in this role.

Requirements

High School Diploma/GED
Valid Driver’s License
One year of bookkeeping/accounting experience, including experience with bookkeeping/accounting procedures
SAP Proficiency: Strong working knowledge of the SAP software and its Accounts Payable modules.
AP Expertise: Solid understanding of fundamental Accounts Payable operations and full-cycle AP processes.
Microsoft Excel: Advanced skills in Microsoft Excel, including the use of Pivot Tables and VLOOKUP functions for data management.
Attention to Detail: A meticulous and detail-oriented approach to ensure the accuracy of financial data.
Communication Skills: Excellent oral and written communication skills for interacting with vendors and internal stakeholders.
Analytical Skills: Ability to analyze data, identify trends, and resolve discrepancies effectively.
Organizational Skills: Strong organizational and time management skills to handle high-volume workloads.

Nice To Haves

Formal business school training or college coursework in accounting

Responsibilities

Processing of vendor invoices and payments using SAP , involving invoice processing, payment runs, account reconciliation, and vendor communication. Key responsibilities include entering and coding invoices, resolving discrepancies with purchase orders, receipts and vendors, ensuring accurate record-keeping, and providing support for month-end close activities
Processes invoices for payment and wires; ensure invoices have the proper level of authorization for payment in compliance with the Company’s corporate invoice approval policy; proactively works with other departments to obtain required approvals if necessary; determines proper cost center allocations and correct general ledger (G/L) accounts; determines payment schedules; ensures prompt payment of invoices according to designated payment schedule; provides payment status details as requested; resolves discrepancies with individuals presenting invoices for payment; follows-up on any disputes.
Invoice Processing: Review, verify, and process vendor invoices within the SAP system, ensuring accuracy and compliance with company policies and regulatory guidelines.
Account Reconciliation: Reconcile vendor accounts and statements to identify and resolve discrepancies, maintaining accurate financial records.
Vendor Communication: Serve as a primary point of contact for vendors, responding to inquiries about payment status, invoices, and discrepancies.
Works with area managers and requestors to ensure the correct account codes and departments are being used upon submission. Verifies with department managers upon completion prior to approvals.
Data Management: Maintain accurate and up-to-date vendor files and records within the SAP system.
Discrepancy Resolution: Research and resolve any differences between invoices, purchase orders, and receipts.
Reporting: Assist with month-end close activities and provide data for financial reporting and analysis.
Responsible for all plant related Accounts Payable accruals
Processes accounts payable include requisitions coding (Confirming and AP Review in CMMS/SAP) , invoice coding for production, maintenance, chemical and all capex for the soybean crushing, Glycerin
Provides telephone reception support for incoming calls on multiple lines; greets visitors and responds to questions in professional manner or refers them as appropriate; directs traffic flow through office; completes the safety orientation PowerPoint training for visitors when necessary.
Provides requested data for credit references daily and annual audits/reviews. Assists in the preparation of all Sales, Use, Excise, Feed Grains, Income and other tax reports.
Collates and labels incoming mail and newspapers each morning to ensure appropriate distribution. Responsible for filing and archiving in order to keep office organized. Updates the employee organization chart and phone list.
Addresses special requests/projects, such as collecting and organizing data, performing account analyses, preparing ad hoc reports, assisting with system implementations and upgrades, and coordinating with personnel from other departments as required.
Assists with and serves as a back-up for other functions within the department as needed.
Employee Uniforms- including ordering, tracking of safety vest washes
Track employee reimbursement for boots/safety glasses
Order Office Supplies and handling dumpster pick-up
Maintain waste tracking and fuel tracking spreadsheets
Organize resources for meetings, lunch, visitors and completes miscellaneous clerical tasks as assigned by the Plant Manager.
Completes miscellaneous clerical tasks as assigned by the Plant, Operations and SHE managers.

Benefits

Comprehensive benefits program including medical, dental and vision care coverage, flexible spending account plans, employee assistance program, life insurance and disability coverage
401k with Company Match
Family Friendly Benefits including childbirth and parental leave, fertility and family building benefits
Paid Time Off (PTO) and Paid Holidays
Flexible work available (not applicable to all roles)

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