Sanitation Lead (Clerk)

Pilgrim's • Waco, TX

1d

About The Position

1. Data Management & Filing Create, update, and maintain accurate digital and physical sanitation files, logs, and databases . Maintain documents related to pre-op inspections, SSOPs, chemical concentrations, sanitation audits, and corrective actions . Ensure all sanitation paperwork is complete, legible, compliant, and audit-ready . Support data entry for regulatory and internal programs such as USDA, QA, Food Safety, and Corporate Sanitation . 2. Office & Administrative Support Perform general office tasks including photocopying, scanning, faxing, uploading documents, printing reports, and sorting mail . Maintain office and sanitation supply inventories; create purchase requisitions when needed. Assist leaders and supervisors with document preparation, scheduling, and distribution of sanitation materials . 3. Organizational & Coordination Duties Manage multiple tasks, deadlines, and follow-up requirements related to sanitation audits, training, and compliance deadlines . Support bookkeeping-type audits (document verifications, time logs, supply usage logs, etc.). Organize and prepare daily sanitation packets, chemical training materials, and shift handoff documentation . 4. Technical Proficiency Use Microsoft Office (Word, Excel, PowerPoint, Outlook) to create logs, spreadsheets, presentations, and reports. Operate office equipment such as printers, scanners, copiers, and fax machines . Enter data into facility management systems (e.g., SAP, SharePoint, internal sanitation or quality compliance systems ). 5. Communication & Support Communicate clearly and professionally with sanitation teams, supervisors, QA, operations, and management . Provide timely updates regarding missing documents, incorrect entries, audit findings, or areas needing correction. Assist in coordinating chemical safety or sanitation-related training with supervisors or trainers. 6. Attention to Detail & Compliance Ensure high accuracy in all data entry, reporting, and record-keeping. Follow all organizational, regulatory, and safety standards applicable to food safety, sanitation, and USDA compliance . Support the sanitation department in preparing for internal audits, USDA reviews, and third-party inspections .

Requirements

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High accuracy and attention to detail
• Proficiency with Microsoft Office Suite
• Ability to work independently with minimal supervision
• Comfortable handling high volumes of data and documentation
• Ability to work in production and office areas, including cold or wet environments during documentation verifications
• Ability to sit, stand, walk, and perform office tasks for extended periods

Nice To Haves

• Experience in poultry or food manufacturing
• Familiarity with sanitation procedures, chemicals, and regulatory standards (FDA, USDA, HACCP, GMP)
• Experience supporting training or compliance programs

Responsibilities

• Data Management & Filing Create, update, and maintain accurate digital and physical sanitation files, logs, and databases
• Maintain documents related to pre-op inspections, SSOPs, chemical concentrations, sanitation audits, and corrective actions
• Ensure all sanitation paperwork is complete, legible, compliant, and audit-ready
• Support data entry for regulatory and internal programs such as USDA, QA, Food Safety, and Corporate Sanitation
• Perform general office tasks including photocopying, scanning, faxing, uploading documents, printing reports, and sorting mail
• Maintain office and sanitation supply inventories; create purchase requisitions when needed
• Assist leaders and supervisors with document preparation, scheduling, and distribution of sanitation materials
• Manage multiple tasks, deadlines, and follow-up requirements related to sanitation audits, training, and compliance deadlines
• Support bookkeeping-type audits (document verifications, time logs, supply usage logs, etc.)
• Organize and prepare daily sanitation packets, chemical training materials, and shift handoff documentation
• Use Microsoft Office (Word, Excel, PowerPoint, Outlook) to create logs, spreadsheets, presentations, and reports
• Operate office equipment such as printers, scanners, copiers, and fax machines
• Enter data into facility management systems (e.g., SAP, SharePoint, internal sanitation or quality compliance systems )
• Communicate clearly and professionally with sanitation teams, supervisors, QA, operations, and management
• Provide timely updates regarding missing documents, incorrect entries, audit findings, or areas needing correction
• Assist in coordinating chemical safety or sanitation-related training with supervisors or trainers
• Ensure high accuracy in all data entry, reporting, and record-keeping
• Follow all organizational, regulatory, and safety standards applicable to food safety, sanitation, and USDA compliance
• Support the sanitation department in preparing for internal audits, USDA reviews, and third-party inspections

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed