Sample Management Associate
About The Position
As a Sample Management Associate, you will play a critical role in ensuring the accurate receipt, tracking, storage, and lifecycle management of biological samples, reagents, and laboratory materials. This position is ideal for someone who thrives in a regulated laboratory environment, values precision, and enjoys being a trusted operational partner to scientific teams. You will work hands-on with Watson LIMS, collaborate closely with laboratory and operations teams, and help maintain inspection-ready compliance in a fast-paced, high-quality research setting.
Requirements
- Associate's or Bachelor's degree preferred, but not required
- 2+ years of experience in laboratory sample, reagent, or materials management preferred
- Hands-on experience with LIMS systems (Watson LIMS strongly preferred)
- Strong proficiency in Microsoft Excel, including formulas such as XLOOKUP, CONCAT, and data validation
- Experience working in regulated environments (GLP/GMP) preferred
- Familiarity with handling biological and chemical samples
- Highly detail-oriented with strong organizational and documentation skills
- Ability to prioritize tasks, meet deadlines, and maintain accuracy in a fast-paced environment
- Strong written and verbal communication skills
- Commitment to safety, quality, and compliance
- Ability to lift and move materials up to 50 pounds
Responsibilities
- Receive, inspect, and verify incoming shipments of laboratory supplies, chemicals, reagents, and study samples
- Log, track, and manage samples using Watson LIMS and Excel-based workflows
- Prepare sample manifests and maintain accurate records of sample location, storage conditions, transfers, and disposition
- Coordinate internal handling of biological samples including receipt, storage, inventory control, transfer, return, and destruction
- Obtain, review, and maintain Certificates of Analysis (CoAs) and Safety Data Sheets (SDS)
- Ensure all samples and containers are clearly labeled, properly stored, and compliant with cGxP requirements
- Monitor storage conditions, document excursions, and support corrective actions as needed
- Maintain the Receiving/Sample Management area in an inspection-ready state at all times
- Monitor inventory levels and order supplies to support ongoing laboratory operations
- Author, review, and update SOPs related to sample and reagent management
- Perform all work in compliance with GCP, GLP, GMP, internal SOPs, and sponsor requirements
- Support additional operational needs as assigned
Benefits
- Insurance including Medical, Dental & Vision with significant employer contributions
- Employer-funded Health Reimbursement Account
- Healthcare & Dependent Care Flexible Spending Accounts
- 100% Employer-paid Employee Life and AD&D Insurance, Short and Long Term Disability Insurance
- 401k plan with generous employer match
- Access to an Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
