Sales Support Specialist

RMS Energy • Winter Park, FL

13h

About The Position

We are looking for a Sales Support Specialist to support the commercial team by managing customer pre-qualification and setup documentation, assisting Inside Sales with cost sheets and proposal preparation, and handling key operational and administrative tasks. The role ensures work is completed accurately and on time while independently prioritizing competing demands to support overall commercial team success.

Requirements

• Bachelor’s degree in Business, Marketing, or related field (or equivalent experience)
• 1–3 years of Sales Operations or Project Coordination experience, preferably in technical, industrial, or services environments
• Proficiency in Microsoft Word, Excel, and standard business software
• Ability to independently prioritize multiple tasks while aligning with Inside Sales leadership objectives
• Strong work ethic, sense of urgency, and customer-service mindset
• Professional communication skills with internal and external stakeholders
• Strong organizational skills and attention to detail
• Ability to travel up to 10% across the continental U.S.
• Must pass a background check and drug screening
• Valid driver’s license with a clean driving record

Nice To Haves

• Familiarity with CRM systems, procurement portals, and basic sales quoting preferred
• Prior experience in the power/utility industry

Responsibilities

• Serve as primary contact for customer setup documentation and compliance packages
• Complete and maintain accurate, up-to-date customer qualification and compliance paperwork
• Coordinate with Finance, Legal, Operations, HR, and Sales to collect required information and approvals
• Review, update, and maintain company information used for customer qualification and contracting
• Maintain organized qualification and setup records in SharePoint
• Assemble basic quotes, including Excel cost sheets and Word proposals, using provided inputs
• Open CRM opportunities, assign job numbers, and manage procurement portal accounts (e.g., SAM.gov, Ariba), including users, access, and notifications
• Support RFQ requirements, system setup, proposal submissions, and compilation of required sales support materials (COIs, safety/EMR data, bonds, etc.)
• Improve consistency, accuracy, and professionalism of customer-facing documentation
• Support continuous improvement of sales support processes and standards
• Provide ad-hoc administrative support to the Inside Sales Manager and commercial leadership

Benefits

• Competitive Compensation – Overtime potential and merit-based raises
• Full Benefits – Medical, dental, and vision coverage fully paid for employees, starting the month after hire
• Steady Employment & Career Growth – Be part of a fast-growing company with promotion potential
• 401(k) with Company Match – Traditional & Roth options + free investment guidance
• Top-Tier Equipment – Provided to support you in the field
• Compensated Travel Time plus Per Diem – Earn while seeing new places
• Education Support – Paid training, certifications, and industry memberships
• Generous PTO – Paid vacation, holidays, and sick leave
• Employee Assistance Program – Legal, financial, and mental wellness support

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level