Sales Support Specialist

BEUMER Group•Somerset, NJ

12d•$80,000 - $85,000

About The Position

The Sales Support Specialist for North America plays a critical role in ensuring the seamless execution of sales operations, financial processes, and project administration across O&M activities and aftermarket sales functions. This position is responsible for transforming complex technical requirements into accurate, compliant proposals while coordinating with cross-functional teams to support overall sales success. Additionally, the Sales Support Specialist maintains C4C data accuracy, supports site mobilization activities, participates in financial review meetings, and ensures all new order processing and the quotation processes meet company requirements. This role will collaborate with project managers, site managers, sales teams, and controllers to strengthen operational efficiency and enhance customer experience.

Requirements

Associates or Bachelor's degree in Business Administration, Finance, Supply Chain, or a related field
5-7 years of experience in sales support, project administration, or invoicing
High motivation, initiative, and ability to drive tasks to completion
Strong team player with the ability to work effectively across cross-functional teams
High computer literacy in MS Office Suite, including proficiency in Excel-based tracking and reporting
Experience working with CRM tools (preferably C4C) and financial systems such as B1
Ability to travel between 10-15% based on business needs

Nice To Haves

Experience in project invoicing, order management, and financial administration is an asset

Responsibilities

O&M, Retrofit, Upgrade, Modernization and Improvement Sales Proposals: Review draft, and compile and ensure compliance with RFP, coordinate with stakeholders, and submit to the client.
Change Orders: Draft, review, submit, and book change orders and invoice the client.
Process Invoices: Ensure all O&M projects are timely invoiced
Train site administrators on invoicing for their sites
Assist project managers on invoicing
Ensure invoicing for projects without a Project Manager
Track payments received
Follow up on past due payments with clients
Site Mobilization: Assist with mobilization, placing orders, and any additional support for the site manager
Collaborate with accounts receivables team to set up site specific invoicing process per client specifications
Train the new administrator
C4C Administration: Train sales managers on entering new opportunities and monitor quality of data
Report on sales pipeline
Attend internal sales meetings
Project Finances: Attend monthly site financial review meetings and work with controllers to address any discrepancies
Administration of New Orders: Collect and provide information to Customer Support (CS) sales managers when booking new projects
Ensure information entered is accurate and company requirements are met
Request purchase orders and help the PM with invoicing requirements
B1 Finance: Track CS invoices, payments, and purchase orders
Lead the CS sales team though the transition
Function as the point person with the CS business team

Benefits

Medical & Dental Premiums: We cover 100% of the premiums for you and your eligible dependents.
401(k) with Generous Match: Secure your financial future with our competitive retirement plan.
Life Insurance / Long Term Disability: Peace of mind for you and your loved ones. Yes, we cover that too!
Ancillary Insurances: Including vision, accident, and critical illness insurance.
Generous Paid Time Off: Achieve the optimal work-life balance.
Company Holidays: Enjoy paid time off on designated company holidays including additional flex days for times that matter most!
Performance-Based Bonus: Eligibility to participate in our Target Agreement Plan for bonus potential.

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