Sales Support Admin
About The Position
We are looking for a proactive, detail-oriented, and adaptable Sales Support Administrator to join our dynamic sales support team. In this role, you will help drive sales efficiency by managing a broad array of administrative and operational tasks that ensure seamless support for our sales organization. You'll play a key role in coordinating with internal departments, responding to customer inquiries, maintaining key reporting, and contributing to ongoing sales initiatives. This is a great opportunity for a collaborative and organized individual seeking to grow within a high-performing and fast-paced environment.
Requirements
- Associate degree in relevant field of study, or equivalent work experience.
- 6-12 months administration experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Nice To Haves
- Bachelor's degree in business administration, marketing or related field preferred.
- 2+ years administration experience.
- Previous experience supporting a sales team.
- Experience with data entry, reporting tools, or ERP/CRM platforms.
Responsibilities
- Prepare sales proposals, contracts, presentations, and reports.
- Assist in entering and tracking purchase orders in a timely and accurate manner.
- Support sales team follow-up efforts, including order confirmations and bookings.
- Maintain and update customer profiles and contract balances.
- Manage the Sales Support email inbox and address general inquiries.
- Perform daily reporting and documentation duties, including: Lost Sales Summary Reporting (various departments: Fresh, Candy, Grocery, Nicotine, etc.) Plus Out tracking, entry, and auditing FSM Inventory / Critical Items reporting. Aged Inventory / Shipper depletion analysis Smart Stock Program Compliance
- Create and distribute marketing and sales materials including sell sheets.
- Assist in the planning and coordination of sales events, Open House initiatives, and trade shows.
- Manage Repsly Prebooks & Reporting and oversee Vendor CDUs and relations.
- Collaborate on Order Guide creation and merchandising supply planning.
- Respond professionally to internal and external customer questions via phone, email, or in-person.
- Assist with front desk operations, including visitor coordination and general support.
- Provide support for the Circle K relationship including POGs, program oversight, and compliance tracking.
- Work closely with the Sales Support Manager on vendor relations, spoilage tracking, selling expenses, inventory/margin gain opportunities, and merchandising funding optimization.
- Provide administrative oversight for programs like Jet Sets, Smart Stock, and other national distribution efforts.
- Support audit functions and contribute to compliance processes (e.g., BRC/FDA safety protocols).
- Follow all company policies and procedures.
- Perform other duties as assigned.
Benefits
- Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more!
- Growth opportunities performing essential work to support America's food distribution system.
- Safe and inclusive working environment, including culture of rewards, recognition, and respect.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Food Services and Drinking Places
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
