Sales Specialist - Events

Praters Inc•Rossville, GA

18d•$45,000•Onsite

About The Position

The Events Division Sales Specialist supports Praters, Inc.’s Events team by overseeing the administrative, contractual, and financial processes that ensure the seamless execution of live events. This highly detail-oriented role serves as a critical liaison between sales, operations, finance, and external partners. The ideal candidate is organized, proactive, and adept at managing multiple systems while driving projects forward. This is a local, onsite position based at Praters, Inc.’s Rossville, GA location.

Requirements

2+ years of experience in inside sales support, sales operations, accounting support, or event administration.
Strong working knowledge of invoicing, purchase orders, and AR/AP processes.
Experience with the QuickBooks financial system or equivalent - Required
Strong organizational skills and an eye for attention to detail.
Exceptional customer service and communication skills with the ability to follow up with customers, providing clear, concise information in writing, via phone, or in person, internally and externally.
Ability to work effectively in a fast-paced, deadline-driven environment.
Proficiency in Google Suite, Microsoft Office applications, and other applications.
Strong knowledge of Mac and or Windows operating systems.
Must have a valid driver’s license and a clean MVR

Nice To Haves

Experience supporting live events, rentals, or project-based services - Preferred

Responsibilities

Provide superior internal sales support and external customer support to the Events division across the full event lifecycle by building customer relationships to facilitate long-term sales growth and customer appreciation initiatives.
Assist with job setup, ensure complete and accurate documentation, and facilitate seamless coordination between Event Sales, Operations, and Finance.
Ensure timely execution and proper tracking, retention, and compliance of all Event customer and vendor contracts, including communicating project start dates, setting deadlines, and coordinating invoicing, JSAs, quotations, and POs.
Oversee Event contract statuses and facilitate timely follow-up with internal teams and external partners.
Ensures that all properly signed job scope agreements or purchase orders are received prior to starting jobs or assigning work crews.
Assists the Events division manager and coordinators with a variety of tasks and training.
Ensure Certificates of Insurance (COIs) within the Events division are submitted, reviewed, and compliant with company and client requirements.
Verify that subcontractors are compliant with Praters Ins.’s company standards prior to engagement.
Identify discrepancies, missing documentation, or compliance gaps and proactively resolve them.
Manage Events division Accounts Receivable (AR) and Accounts Payable (AP), including invoice preparation, processing, tracking, and collections support using QuickBooks and Odoo.
Contribute to continuous process improvements to enhance efficiency in invoicing, contract execution, and event administration.
Maintain the Smart Sheet/Matrix for Event division projects and communicate real-time changes with schedules or scope of work to all impacted departments and team members.
Coordinate the pickup and delivery of event rental courts with the customer and Praters Logistics Coordinator.
Act as a backup to the portable court, permanent court, and design Sales Specialist.
Promote continuous learning by expanding your job knowledge and fostering ongoing training and personal development. Collaborate with experienced managers and team members across the organization to support training initiatives.
Works with Division Managers and Support Staff to best utilize the resources of Praters to ensure cohesiveness, efficiency, quality, and profitability. Cultivates an environment of unity among all divisions.
Will always conduct themselves as a representative of Praters, Inc. and support Praters, Inc.'s missions and goals.
Follows all company policies, procedures, and business ethics codes.
Performs other related duties as assigned.