AETC Operations - Sales Order Administrator

APPLIED ENERGY TECHNOLOGY CORP•Burton, TX

4d•$18 - $27

About The Position

The Applied Energy Technology Corp (AETC) is seeking an experienced Sales Order Administrator. The Sales Order Administrator is responsible for administering customer contracts, processing sales orders, and generating invoices in support of aerospace manufacturing operations. This role ensures that customer purchase orders, contract requirements, and invoicing activities are accurately reviewed, documented, and processed in compliance with company procedures and AS9100 quality management system requirements.

Requirements

Must be capable of qualifying and maintaining an ATF explosive handlers license.
Must be a U.S. Persons as defined by ITAR (22 CFR § 120.62), - be lawful permanent resident (Green Card holder), or protected individuals (asylees/refugees).
2+ years of experience in contract administration, order management, or invoicing.
Computer knowledge in excel, word, or other related business software (ERP Systems)
Strong attention to detail and organizational skills to ensure accuracy, compliance, and efficient workflow.
Ability to interpret customer purchase orders and contract requirements and communicate key details to production, planning, quality, and shipping teams.
Communications skills (both written and oral).
Must be a team player with excellent interpersonal skills.
Must be self-directed and be able to work well under pressure, multi-task, and meet deadlines.
Problem solving skills.
Effective Communication
Organization Skills
Strong Attention to Detail
Subject Matter Understanding

Nice To Haves

2+ years of related experience in contract administration, order management, invoicing, preferably in aerospace or manufacturing.
Experience with ERP systems (Rootstock, SAP, Oracle, etc.)

Responsibilities

Review customer purchase orders and contracts to ensure requirements are clearly defined and understood prior to acceptance.
Verify contract terms including pricing, delivery requirements, quality clauses, and regulatory requirements.
Enter and maintain accurate sales orders and contract data in the ERP system (e.g., Rootstock, SAP, etc.).
Communicate contract requirements and customer flow-downs to relevant departments including production, quality, and shipping.
Maintain contract records and revisions in accordance with document control procedures
Generate customer invoices based on shipments, milestones, or contractual billing requirements.
Verify shipment documentation prior to invoicing to ensure accuracy and completeness.
Process credit memos or invoice adjustments as required.
Monitor order status and coordinate with production, planning, and shipping to ensure timely fulfilment.
Serve as a point of contact for customer inquiries related to orders, invoicing, or documentation.
Track order changes, amendments, and contract modifications.
Maintain customer contract and billing records in accordance with AS9100 and company record retention policies.
Support internal and external audits by providing documentation related to contract review and invoicing.
Ensure compliance with applicable regulatory, customer, and company requirements.