Sales Operations Specialist I

Comtech Telecommunications Corp•Chandler, AZ

48d•Onsite

About The Position

The Sales Operations Specialist I supports the Global Sales Department through a wide range of administrative, operational, and customer-facing responsibilities. This fully on-site role ensures seamless coordination between Sales and internal departments such as Engineering, Manufacturing, Customer Service, and Finance. Responsibilities include quote support, order entry, shipment processing, Salesforce opportunity management, and customer follow-up. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, high-mix manufacturing environment

Requirements

U.S. Citizenship (required for access to export-controlled data).
Excellent organizational skills with the ability to manage competing priorities.
Strong verbal and written communication skills.
Proficiency with Microsoft Office tools (Excel, Word, Outlook).
Experience with CRM and ERP systems (Salesforce, M2K, or similar).
Comfortable working 100% on-site in a manufacturing and office environment.
Advanced proficiency in Salesforce and ERP order management tools.
Familiarity with international shipping procedures and freight coordination.
Knowledge of ITAR/EAR export regulations.
Experience in the aerospace, defense, or high-mix manufacturing industries.
Bachelor's degree, or associate's degree plus 2 years' experience or high school diploma plus 5+ years of experience in order processing, inside sales, purchasing, or accounting.

Responsibilities

Serve as a liaison between the Sales team and Factory for order entry, order status, and shipping coordination.
Handle inbound sales lead calls and convert them into opportunities and orders.
Support Outside Sales with quotation preparation and delivery estimate requests.
Generate and manage Salesforce opportunities with accurate forecasting and data entry.
Collaborate with Customer Service to resolve delivery or shipment-related issues.
Review incoming orders for completeness, accuracy, and configuration compliance.
Primary responsibility for order entry, sales order acknowledgments, backlog maintenance, and order updates.
Manage demo, loaner, and mockup inventory to support customer satisfaction and sales campaigns.
Issue functional acknowledgments and advance shipping notices; update customer portals as needed.
Coordinate shipment documentation and activities, including: Test data and inspection results Export compliance paperwork Credit release coordination Freight forwarder scheduling Document attestation with the Chamber of Commerce
Maintain and report on the shipment forecast to support factory planning.
Work with Engineering to ensure accurate configuration and specification compatibility.
Coordinate with Finance on payment status and support internal/external audits.
Triage and respond to incoming sales and marketing distribution emails.
Prepare commission forms for the Sales team.
Generate and distribute weekly sales and operations reports.
Assist in planning and execution of customer visits and trade shows, in collaboration with Global Marketing.