Sales Operations Assistant - Temporary
About The Position
At Phillip Jeffries, we believe beautiful design begins with passion, integrity, and connection. What started in 1976 as a small family business with just ten grasscloths in a New Jersey garage has grown into a global luxury brand offering more than 1,000 wallcoverings to designers and architects around the world. Through decades of growth, our values remain the foundation of everything we do. We are committed to craftsmanship, creativity, and delivering exceptional experiences at every touchpoint. Phillip Jeffries is excited to welcome a Sales Operations Assistant on a 8‑month temporary contract. This hybrid position runs Monday through Friday and includes three in‑office days at our Fairfield, NJ location, with the rest of the week worked from home. You’ll report directly to the Director of Sales Operations and support a dynamic, fast‑moving team.
Requirements
- Associate’s or Bachelor’s degree (or equivalent experience) with 2+ years in administrative, operations, sales support, or event coordination roles.
- Strong attention to detail with the ability to manage priorities and deadlines
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Nice To Haves
- Familiarly with project management systems such as Write, Asana, Monday.com, or Trello would be a plus
Responsibilities
- Assisting with daily metrics to report during the all company meeting
- Maintaining and updating contact lists
- Supporting the Sales Operations and Sales Training Wrike Request process
- Preparing new hire and quarterly business card orders
- Posting weekly updates to the global sales team
- Creating PowerPoint presentations for Sales Managers and Sales Operations
- Building and maintaining Word templates for process documents and checklists
- Providing new hires with sales kits, branding materials, and portal setup
- Managing domestic and international shipping needs
- Coordinating event logistics, transportation, and vendor communication
- Ordering supplies for meetings, gift bags, and attendee materials
- Arranging meals, snacks, and on‑site hospitality
- Managing RSVPs, flight details, and hotel room block coordination
- Sending calendar invites and ensuring all attendees have the information they need
- Supporting seamless attendee experiences from pre‑event prep through post‑event wrap‑up
- Coordinating sales tools for tradeshows alongside project managers
- Supporting sales contests, including tracking, maintenance, and incentive fulfillment
- Assisting with monthly Sales/Marketing Touchbase meetings, including hosting and agenda preparation
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
101-250 employees
