Sales Coordinator

Sage Hospitality•Irvine, CA

1d•Onsite

About The Position

Embassy Suites Irvine is part of the amazing Sage Hospitality portfolio where they dare to be different, not only in the experience they provide guests but also in the experiences they provide associates. They believe in being true to themselves and employing their passions, looking for genuinely enthusiastic and creative daydreamers who want to share their passion with others and the community. The Embassy Suites Irvine Orange County Airport is in the heart of Orange County, best known for its proximity to the Orange County Airport. Honoring the Southern California lifestyle, it is central to attractions like OC Great Park, Newport & Laguna Beach, and Disneyland & California Adventure Parks. The team prides itself on being committed to serving guests from all walks of life, being an energetic, diverse, and close-knit team that has a blast creating extraordinary experiences for guests and fellow associates. The Sales Coordinator assists sales managers in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel communications and sales. This role also responds to telephone and in-person inquiries regarding reservations, hotel information, and guest concerns.

Requirements

High school diploma or vocational secretarial.
Advanced knowledge/use of Microsoft Word applications: Word, Excel, Publisher and PowerPoint.
Alphabetizing, grammar and punctuation skills.
Standard business letter formats.
Strong editing skills.
Excellent communication skills necessary to communicate clearly with customers and other departments by phone or in person.
Able to read contracts and letters.
Able to use computers.
Excellent attention to detail and multi-tasking skills.

Nice To Haves

Previous sales, hospitality, and secretarial experience.

Responsibilities

Answer sales office phones when sales staff not available.
Respond to all sales inquiries accurately, timely and in a professional manner.
Type correspondence, reports and necessary forms i.e. contracts, as well as prepare proposals or other letters as directed.
Coordination of all group and wedding business as contracted by the sales manager/DOS.
Contact and provide appropriate follow-up on all signed/contracted business within five (5) working days.
Determine and coordinate all needs of the customer.
Responsible for effectively communicating with the various departments to ensure that the meeting and related functions are executed to exceed the client’s expectations.
Maintains well documented, accurate, organized and up-to-date file management in order to serve client and employer in the most expedient, organized and knowledgeable manner.
Develops strong customer relationships through appropriate client communication and the use of professional, courteous and ethical interpersonal interaction.
Work with sales personnel to achieve required sales team goals.
Have current knowledge of hotel rates, strategies, discounts and promotions.
Assist with completing any required sales reports.
Develop and effective communication and information system with the hotel team to disseminate details of upcoming group, meeting events and special events in the primary marketing area.
Assist hotel with implementing hotel specific selling strategies.
Promptly, the same day or by 10am the next business day, follows-up on all customers’ needs and inquires in an efficient and expedient manner.
Represents themselves and the hotel with the highest level of integrity and professionalism, a service focused approach and a caring, sincere attitude at all times.
Exhibits a positive and involved team attitude to all hotel departments and maintains open communication with all co-workers for the best overall performance of the hotel.
Display a neat, clean and business-like appearance at all times.
Creates monthly social hour calendar with the Director of Sales.
Assists the Sales department with monthly luncheons, client events, etc.
Conduct walk-in tours
Create gift bags for guest traces, VIP’s, Hug’s, etc.
Keep supplies stocked and on hand.
Work with EBC on all group turnover and proper execution of the groups.