Sales Coordinator

Omni Hotels & Resorts•Fort Worth, TX

9d•Onsite

About The Position

The Catering/Sales Coordinator is responsible for assisting in the daily operations of our events and meeting space to ensure overall client satisfaction. This individual will report to the Director of Sales and handle all administrative duties as assigned by the Catering/Convention Services Department.

Requirements

Time Management
Organization/Detail Oriented
Self-motivator
Sitting at desk working on computer
Interior of hotel, in normal office conditions
Computer and printer, telephone, pen/pencil, photo-copying machine, file folders, filing cabinet, facsimile machine
Must have working knowledge of Excel, Word, Outlook, Power Point
Must be organized and detail oriented.
Must be able to handle multiple tasks at one time.

Nice To Haves

Previous hotel, catering, and Delphi experience preferred.

Responsibilities

Schedules/Prioritizes workload to meet deadlines of all managers.
Types and distribute all correspondence, emails, appointments, proposals, letters, contracts, for assigned managers. Ensures that all correspondence is 100% accurate.
Answers phone by the 3rd ring with professional confident voice. Handles guest questions quickly and efficiently, transfers caller to correct person and waits to announce caller before blind transfer, and/or takes accurate notes for messages. Ensures that all managers receive messages in a timely manner. (messages to include name and phone number of caller, date and time call received).
Coordinates general office functions, office supplies, holidays, cards, bulletin board, etc.
Occasionally assists the Convention Services Coordinator in Resume/BEO Distribution to Hotel
Occasionally assists the Convention Services Coordinator Handles all internal meeting requests, details BEO’s, execution of event.
Create expense reports for managers in Concur
Assist with organizing site visits
Daily, Weekly, and Monthly Reporting
Handles department billing
Performs other duties as assigned by management.