Sales Coordinator

JLL•Indianapolis, IN

1d•Onsite

About The Position

JLL is seeking a Sales Coordinator to join their Brokerage team in the Indianapolis office. This role provides high-level support to commercial real estate brokerage producers, encompassing administrative, financial, marketing, and operational functions. The position offers a unique opportunity for exposure to all aspects of the business by collaborating with brokers, research, marketing, finance, and other coordinators to contribute to the overall success of the office. JLL fosters a fun, fast-paced, collaborative, dynamic, and inclusive environment.

Requirements

1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
Highly proficient in Adobe Creative Suite (Photoshop, Illustrator, InDesign, and Acrobat Pro), Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in-house platforms
Candidates must be authorized to work in the United States without sponsorship

Nice To Haves

Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team
Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development
Able to assert discretion & professionalism when given access to confidential & private information
Strong proofreading and editing abilities

Responsibilities

Gather market research information to create client deliverables such as, market surveys, tour books, competitive sets
Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices
Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
Manage & maintain all listings on CoStar, LoopNet, View the Space
Prepare property marketing flyers, brochures, and email distributions
Create and edit presentations, pitches, and client deliverables for prospect/client meetings
Assist and participate in planning as needed for industry functions or client events and open houses
Collect & process deal file paperwork
Calculate, generate & send invoices utilizing JLL accounting platform
Track and process broker expense reports according to the JLL T&E policy
Perform general administrative duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements & front desk coverage as needed
Perform ad hoc admin tasks