Sales Coordinator

Proper Hospitality LLC•Miami Beach, FL

18d

About The Position

The Sales Coordinator is responsible for supporting the sales team by providing administrative and operational assistance to ensure the smooth running of daily sales activities. This role includes managing client inquiries, maintaining sales records, preparing sales materials, and assisting with the coordination of sales events or meetings. The Sales Coordinator will help to ensure the timely completion of all sales tasks, support customer relationship management, and contribute to achieving sales goals and objectives.

Requirements

High school diploma or equivalent required; associate’s or bachelor’s degree in business, marketing, or related field preferred.
1-2 years of experience in a sales support or administrative role, preferably within the hospitality or service industry.
Experience with CRM systems, Microsoft Office Suite (Excel, Word, PowerPoint), and other sales-related software is a plus.
Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
Excellent communication skills, both written and verbal, with a professional demeanor.
Attention to detail and accuracy when handling data and client information.
Ability to work well independently and as part of a team.
Proactive, with a positive attitude and willingness to take on new tasks.
Strong interpersonal skills with the ability to engage with clients and colleagues in a professional manner.
Ability to work in an office environment, sitting at a desk for extended periods of time.
Ability to lift and carry office materials and sales supplies (up to 25 pounds).
Occasionally required to attend events or meetings outside of regular office hours.

Responsibilities

Provide administrative assistance to the sales team, including preparing reports, proposals, and presentations for clients and management.
Schedule and coordinate meetings, sales calls, and client appointments.
Maintain an organized filing system for client documents, contracts, and correspondence.
Answer phone calls and respond to client inquiries via email or other communication channels.
Assist with the preparation and follow-up of sales proposals, quotes, and contracts for new and existing clients.
Maintain accurate and up-to-date client records in the CRM system.
Assist with managing client relationships by ensuring inquiries are answered promptly and efficiently.
Help prepare and organize client events, meetings, and presentations as needed.
Help maintain accurate sales data, including tracking sales activities, leads, and customer information.
Assist in generating sales reports and performance updates for the sales team.
Monitor sales targets and performance metrics, providing support to the team to ensure goals are met.
Assisting in the creation and updating of sales materials, such as brochures, presentations, and promotional documents.
Order and manage inventory of sales materials, ensuring that sales representatives have the necessary tools to support their efforts.
Support the planning and coordination of sales events, trade shows, and customer meetings.
Provide general support to the sales department by helping with day-to-day tasks and ensuring smooth workflow.
Collaborate with other departments (marketing, finance, etc.) to ensure alignment with sales activities and business goals.
Support the coordination of marketing and promotional activities to drive sales growth.