Sales Coordinator

Opella • Morristown, NJ

11d • $61,000 - $85,000 • Remote

About The Position

The Sales Coordinator will support the Head of Commercial US and the Head of E-commerce. The position is a key interface to the Sales leadership team, internal, external contacts, and stakeholders. This position is responsible for performing a variety of administrative, business supportive, technical, and clerical tasks and activities including but not limited to meeting and calendar prioritization & management, travel arrangements, expense reporting, project support, procurement administration, communications, ad hoc support as needed.

Requirements

• Minimum 5 years’ previous administrative experience with progressively expanded responsibilities.
• College degree (preferred) in business, communication, or related discipline.
• Prior experience supporting Senior Leaders in a global context.
• Experience working in consumer products, technology, pharmaceutical or biotech company.
• Advanced MS Office skills (Excel, PowerPoint, Word, Outlook)
• Knowledge of office management systems and procedures
• Working knowledge of common office intranet tools such as Concur, Workday and comfortable learning new web-based systems.
• Strong, clear, and concise oral and written communication skills
• Proactive problem-solving positive mindset and willingness to take on new projects.
• Highly organized with the ability to manage multiple conflicting priorities in a fast-paced and demanding environment.
• Strong attention to detail to ensure smooth and efficient flow of day-to-day operations and excellent follow-up skills.
• Ability to interact with all levels of the Sanofi organization including the most senior management.
• Self-motivated with the ability to work remotely, independently as well as part of a team.
• Empathy, sensitivity, and discretion handling sensitive and confidential matters.

Responsibilities

• Travel arrangements – coordinate domestic and international travel needs to ensure smooth and efficient itineraries and schedules.
• Calendar management – proactively manage Outlook calendars, resolving schedule conflicts, and prioritizing meetings.
• Expense reports – process expenses accurately and in a timely manner
• Event management for internal and external
• Track invoices and purchase orders for manager-initiated needs
• Presentation creation and editing
• Documentation and record keeping
• Daily/weekly reporting from a variety of systems
• Foster collaborative relationships with other Executive Assistants and Coordinators, work together efficiently, facilitating mutual alignment and sharing best practices.
• Provide support for ad hoc requests related to budget, people processes, contracts and meeting management.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level