Sales Coordinator

Omni Hotels & Resorts • Frisco, TX

1d • Onsite

About The Position

Handles all administrative duties required by the Sales and Marketing Divisions in order to provide superior services to our guests.

Requirements

• Must be able to work alone as well as work well with others.
• Must have good communication skills.
• Must be extremely computer savvy (Microsoft Word, Publisher, Outlook, Express, Excel).
• Must have good organizational skills.

Nice To Haves

• Previous knowledge of Delphi, Opera and Synergy preferred.
• Previous hotel experience preferred.

Responsibilities

• Schedules and prioritizes work load to meet deadlines of all managers.
• Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.
• Maintains reader files.
• Maintains account files and ensures that all information is included in file, i.e. post convention reports, letters, fax information, etc.
• Checks own mailbox in the morning and afternoon.
• Answers calls to sales office by third ring.
• Ensures that all managers receive messages in a timely manner. (Messages to include name and phone, group or company name, number of caller, date and time call received.)
• Enters group information (sites, resumes) in Access.
• Enters work orders in Synergy as directed by managers.
• Assists unassigned managers as needed.
• Updates bulletin boards on assigned months.
• Gathers materials and mails packages to clients as necessary.
• Takes detailed inquiry leads and submits to appropriate manager.
• Inputs amenities into Epitome for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)
• Processes outgoing mail.
• Covers for reception during lunch
• Takes minutes at committee/assistant meetings as directed.
• Participates in schedule rotation for late coverage on days the office closes early.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees