Sales & Catering Coordinator

La Jolla Beach & Tennis Club • San Diego, CA

232d • $24 - $26

About The Position

The La Jolla Beach & Tennis Club is currently seeking a Sales & Catering Coordinator to join our team at our beautiful oceanfront property! Be a part of the diverse team at La Jolla Beach & Tennis Club, Inc. Our landmark hotels and restaurants have become La Jolla institutions, which are founded on family values and community mindedness. La Jolla Beach & Tennis Club, Inc. offers excellent benefits and a great work environment for our employees.

Requirements

• High School Diploma and one to two years of related sales, hospitality, and/or secretarial experience required.
• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
• Ability to write reports, business correspondence and procedure manuals.
• Ability to effectively present information and respond to questions in English from members, managers, clients, customers and the general public.
• Ability to calculate figures and amounts such as discounts, state, city and federal taxes and percentages.
• Ability to apply concepts of basic mathematics.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Ability to work in an efficient and professional manner with limited supervision.
• Ability to use a networked PC effectively with a working knowledge of PowerPoint, Windows, Microsoft Word, Microsoft Access and Excel.

Responsibilities

• Greet clients, answer phone calls, intake and process incoming lead information, handle reservation requests, research group billing inquiries, gather data as needed, compile reports, maintain files and prepare correspondence.
• Interact with group, catering, and business travel customers in person, via email, and over the phone to qualify and assist existing and future customers.
• Assist Sales & Catering managers with duties as needed including but not limited to initial billing inquiries, final bills, commission payments, no-show status, sales system research, scheduling appointments, assisting with site tours, etc.
• Responsible for all in-house events to include BEO creation, menu selection, final bills, event space set up, etc.
• Assist Sales & Catering managers with RFP responses, proposals, contracts, BEOs, and meeting arrangements as needed.
• Upload and maintain the group files within the sales system for all group bookings at the property level.
• Maintain inventory and create printed and electronic collateral to include coupons, flyers, and branded sales and marketing pieces as needed.
• Participate in hotel team meetings.
• Provide additional administrative assistance as directed.
• Create event paper materials such as menus, buffet signage, directional signage, amenity cards, etc.
• Maintain positive inner-hotel relationships with all hotel departments to expedite efficient communication.

Benefits

• Free daily meal and salad bar
• Free parking
• Benefits including: Medical, Dental, Vision, 401K (based on employment status)
• Paid vacation, sick, and holiday time
• Dining discounts for employees (and up to 6 guests) at the Marine Room, The Shores Restaurant, and our Club Dining!
• Property retail shop and hotel discounts
• $500 referral bonus for referring new employees to The La Jolla Beach & Tennis Club

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Accommodation
• Education Level: High school or GED