Sales Assistant - Lexus of Vancouver

Holman•Vancouver, WA

23h•Onsite

About The Position

The Sales Assistant provides administrative and operational support to the Sales and Finance functions within the dealership. This role is responsible for inventory coordination, ensuring documentation accuracy, and preparing and maintaining sales and finance paperwork. The position demands strong attention to detail, organizational skills, and the ability to support compliance and maintain audit-ready documentation, without directly engaging in customer finance activities.

Requirements

High School Diploma or equivalent
Proficient in desktop tools including MS Office programs (e.g., Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint)
2–4 years of experience in administrative services or a related field
Familiarity with, or ability to quickly learn, sales processes, vehicle inventory systems, and related workflow tools
Experience reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and data integrity

Nice To Haves

Experience in a dealership or similar environment preferred
Understanding of basic accounting principles and bookkeeping software may be required

Responsibilities

Maintain up-to-date and accurate vehicle inventory records.
Manage the stocking and tracking of incoming vehicles, including PDI emails and documentation.
Manage dealer trade paperwork and submit Bills of Lading (BOL) accurately and timely.
Print, prepare, and assemble sales and finance documentation packets.
Review finance-related documents for completeness, accuracy, and required signatures.
Scan, index, and file sales and finance documents per record-retention requirements.
Partner with Sales, Finance, and the Business Office to resolve documentation issues.
Maintain organized, audit-ready deal files.
Provide administrative support to Sales Managers and teams.

Benefits

Health Insurance
Vision Insurance
Dental Insurance
Life and Disability Insurance
Flexible Spending and Health Savings Accounts
Employee Assistance Program
401(k) plan with Company Match
Paid Time Off (PTO)
Paid Holidays
Bereavement
Jury Duty
Paid Pregnancy/Parental leave
Paid Military Leave
Tuition Reimbursement
Paid sick leave benefit that meets the mandated requirements (for part-time and temporary employees in geographic areas with statutory paid sick leave)