Sales Assistant - Lexus of Vancouver
About The Position
Holman is a family-owned, global automotive services organization anchored by our deeply rooted core values and principles that have enabled us to continue Driving What’s Right throughout the last century. Our teams deliver the Holman Experience by treating our customers and each other as we would like to be treated, and creating positive, rewarding relationships all around. The automotive markets Holman serves include fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States. Lexus of Vancouver is currently looking for a Sales Assistant to join their team! What will you do? The Sales Assistant provides administrative and operational support to the Sales and Finance functions within the dealership. The role is responsible for inventory coordination, documentation accuracy, and preparation and maintenance of sales and finance paperwork. This position requires strong attention to detail, organization, and the ability to support compliance and audit-ready documentation, without engaging in direct customer finance activities.
Requirements
- High School Diploma or equivalent
- Proficient in desktop tools including MS Office programs (e.g., Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint)
- 2–4 years of experience in administrative services or a related field
- Familiarity with, or ability to quickly learn, sales processes, vehicle inventory systems, and related workflow tools
- Experience reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and data integrity
- Understanding of basic accounting principles and bookkeeping software may be required
Nice To Haves
- Experience in a dealership or similar environment preferred
Responsibilities
- Maintain up-to-date and accurate vehicle inventory records.
- Manage the stocking and tracking of incoming vehicles, including PDI emails and documentation.
- Manage dealer trade paperwork and submit Bills of Lading (BOL) accurately and timely.
- Print, prepare, and assemble sales and finance documentation packets.
- Review finance-related documents for completeness, accuracy, and required signatures.
- Scan, index, and file sales and finance documents per record-retention requirements.
- Partner with Sales, Finance, and the Business Office to resolve documentation issues.
- Maintain organized, audit-ready deal files.
- Provide administrative support to Sales Managers and teams.
Benefits
- Health Insurance
- Vision Insurance
- Dental Insurance
- Life and Disability Insurance
- Flexible Spending and Health Savings Accounts
- Employee Assistance Program
- 401(k) plan with Company Match
- Paid Time Off (PTO)
- Paid Holidays, Bereavement, and Jury Duty
- Paid Pregnancy/Parental leave
- Paid Military Leave
- Tuition Reimbursement
- Regular Full-Time We offer excellent benefits including health, vision, dental, life and disability insurance, and 401(k) with company match. Our time off benefits include Paid Time Off (PTO), paid holidays, bereavement, and jury duty. In addition, we offer paid pregnancy and parental leave, and supplemental paid military leave to eligible employees.
- Temporary or Part-Time In geographic areas with statutory paid sick leave, part-time and temporary employees will receive a paid sick leave benefit that meets the mandated requirements.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
