Sales Assistant

Bayview•Seattle, WA

3d•$23 - $28•Onsite

About The Position

We are a certified ' Great Place to Work', a Golden Winner of ' Best in the PNW ' for Senior Living in 2023 and 2025, and Silver Winner in 2024! Come see why your job search stops here! KEY RESPONSIBILITIES: MARKETING TO POTENTIAL RESIDENTS : providing a great first impression to visitors via high volume of inbound and outbound calls, follow-up phone calls and emails, scheduling appointments and tours on behalf of the Director of Sales & Marketing. Assists in preparing marketing brochures and new resident materials. The Sales Assistant will proactively and professionally represent Bayview throughout the community and foster a positive image of Bayview. FACILITATING MOVE-INS : works directly with incoming new residents and their families and helps facilitate the move-in process including but not limited to compiling of admission for residency paperwork, coordinates unit preparation with maintenance staff; serves as the point-person for questions relating to resident move-ins; provides new residents with keys for their independent living; prepares new resident welcome basket; collaborates with the resident operations team and resident mentor group to ensure that new residents experience minimal stress and maximum satisfaction as they become oriented to the facility and acquainted with the Bayview community. CRM DATEBASE MANAGEMENT : actively works in the lead management system, accurately inputs sales and marketing activities, as directed, in a timely manner and according to system standards. LEAD GENERATION & NURTURING : work closely with the Director of Sales & Marketing and Marketing Coordinator in assisting with marketing events for the purpose of attracting, inspiring and educating prospective residents and their advocates. OTHER : Performs other related duties in support of sales and marketing as needed, including but not limited to walk-in tours, ensuring readiness of apartments, and guest room waitlist experience. Contributes through words and actions to the development of a cohesive, ethical, congenial, and multicultural workforce; supports Bayview’s commitment to providing high quality services in enriching, cost-effective, spiritual, and caring and dignified social environment.

Requirements

High School diploma required.
Excellent customer service and public relations skills.
Excellent organizational skills with attention to details.
Demonstrated knowledge of administrative and clerical procedures and systems such as word processing, database management, web-based applications, form design, and other office procedures.
Answers mail, email, and telephone communications in a professional manner.
Ability to manage multiple tasks concurrently in time sensitive situations.
Coordinates logistics of public relations events, meetings, and special events.
Ability to cheerfully and positively interact and communicate orally and in writing with populations with diverse abilities and ages including residents, employees, volunteers, and the public.
Position requires an active combination of deskwork (use of a computer, telephone, and other related equipment), meetings and movement from one location to another to facilitate in-person communications and Bayview tours.
Approximately 30% of day is spent sitting, 70% standing/walking.

Nice To Haves

Associate’s/Bachelor’s degree or two to three years of administration, sales, and/or marketing experience is preferred.

Responsibilities

MARKETING TO POTENTIAL RESIDENTS : providing a great first impression to visitors via high volume of inbound and outbound calls, follow-up phone calls and emails, scheduling appointments and tours on behalf of the Director of Sales & Marketing.
Assists in preparing marketing brochures and new resident materials.
The Sales Assistant will proactively and professionally represent Bayview throughout the community and foster a positive image of Bayview.
FACILITATING MOVE-INS : works directly with incoming new residents and their families and helps facilitate the move-in process including but not limited to compiling of admission for residency paperwork, coordinates unit preparation with maintenance staff; serves as the point-person for questions relating to resident move-ins; provides new residents with keys for their independent living; prepares new resident welcome basket; collaborates with the resident operations team and resident mentor group to ensure that new residents experience minimal stress and maximum satisfaction as they become oriented to the facility and acquainted with the Bayview community.
CRM DATEBASE MANAGEMENT : actively works in the lead management system, accurately inputs sales and marketing activities, as directed, in a timely manner and according to system standards.
LEAD GENERATION & NURTURING : work closely with the Director of Sales & Marketing and Marketing Coordinator in assisting with marketing events for the purpose of attracting, inspiring and educating prospective residents and their advocates.
OTHER : Performs other related duties in support of sales and marketing as needed, including but not limited to walk-in tours, ensuring readiness of apartments, and guest room waitlist experience.
Contributes through words and actions to the development of a cohesive, ethical, congenial, and multicultural workforce; supports Bayview’s commitment to providing high quality services in enriching, cost-effective, spiritual, and caring and dignified social environment.