Sales Assistant to CCO

David Zwirner • New York, NY

11h • $60,000

About The Position

David Zwirner seeks a full-time Sales Assistant to work alongside our Chief Commercial Officer. The ideal candidate will have a BA in Art History and/or Arts Administration or Business Administration and at least two years related experience or the equivalent.
Superior writing skills, the ability to time manage and meet deadlines, and a thorough working knowledge of contemporary art are required. This position will involve significant contact with artists and long time clients and other art industry professionals, therefore discretion and poise are essential.

Requirements

• The ideal candidate will have a BA in Art History, Art Business, or a related field.
• 2-3 years in an assistant or administrative role at a gallery supporting senior leadership with calendar management and travel itinerary.
• Proficiency with the G Suite toolset - Gmail, Docs, Drive, Calendar.
• Experience working with one or more project/team collaboration tools, ideally Notion, Jira, and Slack.
• Detail-oriented workflow with experience in managing upwards.
• Independence and speed; strong multi-tasking skills with the ability to prioritize and anticipate needs.
• Excellent verbal and written communication skills to interact effectively with staff at all levels and vendors.
• Positive energy, willingness to learn, and a proactive “can-do” attitude.
• Thorough and detail-oriented with the ability to pivot quickly.
• Strong knowledge of contemporary art and an acumen for technology.

Responsibilities

• Respond to all artists and artist studio needs, communicating with external contacts, etc.
• Monitor all artists’ solo/group exhibitions, both domestic and international, manage checklists and loans.
• Liaise with other gallery staff regarding all aspects of inventory & exhibition management: production, shipping, framing, photography, research, etc.
• Assist the CCO in sending out and monitoring offers, work with the marketing department to obtain images, provenance, press packs, and all other relevant documentation for offers.
• Manage CCO’s sales; follow up on invoices, shipping, and framing; and prepare insurance appraisals.
• Manage CCO’s secondary market consignments, prepare consignment and contract agreements; liaise with clients on cataloging and research materials, and create presentations for client offers and significant works.
• Prepare insurance appraisals and valuations for incoming consignments.
• Provide sales support as needed (viewings, offers, previews).
• Create and manage client lists for exhibition previews/dinners, and support the CCO during openings.
• Organize the CCO's schedule, plan and book travel, keep track of meetings, and create expense reports.
• Responsible for organizing the CCO’s inbox and staying on top of all communication requests.
• General administrative support for the CCO, including management of the daily task and call list; arranging travel, submitting expenses, scheduling both internal and external meetings, and meeting preparation.
• Provide personal assistant support to the CCO as needed, including managing personal appointments, coordinating personal travel arrangements, and handling ad hoc requests.
• Effectively communicate and coordinate with internal cross-functional teams.
• Additional tasks and projects as requested.

Benefits

• Flexible workplace and commuter benefits, corporate memberships to museums, including the Whitney, MOMA, and others.
• Summer Fridays, generous PTO and leave, and family medical, dental, and vision benefits.
• 401K savings plan with automatic employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1-10 employees