Sales and Production Coordinator Part Time

Arbor Masters • Wichita, KS

1d

About The Position

Arbor Masters is committed to nurturing a culturally inclusive environment that hires, trains, and promotes regardless of race, sex, age, national origin, sexual orientation, religion, political beliefs, veteran status, or any other protected class. They cultivate an environment that celebrates differences, recognizing that a diverse and inclusive workforce results in better decision-making, faster and innovative problem solving, and creates a safe and welcoming environment for everyone. Joining Arbor Masters means becoming part of a 'work family' with opportunities for growth and advancement. The Sales & Production Coordinator assists the division with scheduling projects, tracking progress and expenses, and communicating with other team members. Reporting to the Branch Manager, the Sales and Production Coordinator (SPC) is the 'face' of the company, ensuring seamless coordination between sales, operations, and customers to deliver consistently exceptional customer experiences. This role manages sales leads, proposals, scheduling, and invoicing, acting as a critical link between Arbor Advisors, crews, and customers to optimize operational efficiency and customer satisfaction. The SPC communicates with customers throughout the process, from initial lead to invoicing.

Requirements

• Organizational skills – you can manage multiple tasks, prioritize deadlines, and adapt quickly when the situation requires (e.g. rescheduling customers due to weather).
• Communication – you have strong interpersonal skills for customer interactions and cross-team collaboration.
• Computer proficiency – you have experience with CRM software and Microsoft office.
• Problem solving – you can resolve scheduling conflicts and customer concerns
• Experience – ideally you have 2+ years of experience in sales coordination, operations, or customer service.

Nice To Haves

• CRM software (SingleOps preferred)
• Arboricultural experience is a plus.

Responsibilities

• Receive calls from prospective clients, collecting information (contact info, job site location, communication preferences, etc.).
• Assign sales leads to Arbor Advisors based on established sales territories and availability.
• Schedule production crews efficiently based on required equipment, route efficiency, customer urgency, etc.
• Process daily invoices, manage autopay enrollments, and ensure timely invoice delivery to customers.
• Manage and accurately track all clients, contracts, invoicing, expenses, and data management associated with projects in the branch.

Benefits

• committed to nurturing a culturally inclusive environment that hires, trains, and promotes regardless of race, sex, age, national origin, sexual orientation, religion, political beliefs, veteran status, or any other protected class.
• cultivate an environment that celebrates differences in our teams at all Arbor Masters branches.
• diverse and inclusive workforce results in better decision-making, faster and innovative problem solving, and creates a safe and welcoming environment for everyone.
• continually grow and succeed
• career path
• equip you with all the experience and training necessary to grow and advance in the company.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees