Sales and Community Outreach Coordinator

The Villages Health•The Villages, FL

About The Position

The Villages Health is a patient-centered primary care driven, multi-specialty medical group with over 800 team members. Our unique care model gives us both the time and resources to truly care for our patients, along with a company culture that supports a healthy work-life balance for our team members. Our purpose, mission and vision is to empower Villagers and the surrounding communities to live out their dreams by keeping them healthy and healing them quickly. Together, we are changing the way healthcare is delivered and are making a positive difference in the lives of our patients and the communities we serve. In doing so, The Villages Health is creating America’s Healthiest Hometown. An exempt position responsible for coordinating a wide variety of initiatives, deliverables and implementations related to The Villages Health sales and community outreach initiatives and other tasks or projects as assigned by the Manager of Sales and Community Outreach. Sales and Community Outreach Coordinator will assist fellow community outreach and sales team members with daily duties, which may include organizing and ordering sales material inventory and delivery to care center New Patient Specialists; monitoring and updating project tracking and timelines to ensure deadlines are met in a timely manner; maintaining sales leads and assisting with CRM entries; managing sales events, help maintain projects moving through the Sales and Community Outreach team to ensure timely completion; Keep updated the Sales and Community Outreach road map and presentations for Sales and Community Outreach Manager and Chief Growth Officer. General administrative assistant duties as needed by the Sales and Community Outreach Manager and CGO. This position is an integral part of the sales and Community Outreach team.

Requirements

Bachelor’s degree preferred. Will consider applicable experience.
High level of computer proficiency.
Experience working with customers/patients and developing relationships within an organization.
Time management skills with ability to meet deadlines.
Microsoft Office 365; particularly Excel; One Drive, Teams and database management tools, Salesforce.
Excellent verbal and written communications skills.
Excellent organizational skills and attention to detail.
Ability to create graphs, charts, and spreadsheets.
Ability to work independently and on a team.
Ability to take meaningful notes for future action.

Responsibilities

Organizes and orders marketing material inventory and deliveries to care centers as needed by New Patient Specialists.
Monitors and updates project tracking and timelines to ensure deadlines are met.
Manages sales and community outreach events, both internal and external, including set-up; invitation mailing; calendar invitations, catering, and more.
Prepares reports by collecting, and summarizing data, for the sales team through charts and spreadsheets to indicate ROI in collaboration with the Sales and Marketing Data Specialist.
Assists with presentations via PowerPoint and other methods for Sales and Community Outreach Manager and CGO.
Provides back-up support for New Patient Specialist team, which may include providing tours for prospective patients and communication with patients and prospective patients.
Works closely with internal departments to coordinate internal and external project timelines for marketing efforts.
Helps coordinate external sales efforts through sales lead generation and monitoring.
Create weekly and monthly reports for the Sales and Community Outreach manager regarding Events ROI and leads generation in Salesforce.
Assists with efficiency of day-to-day office operations, such as maintaining inventories and supplies, managing calendars, and coordinating meetings and organizing travel arrangements.
Prepare communications such as memos, emails, and reports; write and edit documents, with attention to detail and initiative.
Other duties as assigned or as needed for project completion.