Sales Administrative Coordinator

Ideatek • Buhler, KS

2d

About The Position

Are you a hyper-organized problem-solver with a knack for details, systems, and sales support? Do you thrive behind the scenes—keeping everything running smoothly and empowering teams to do their best work? IdeaTek is looking for a Sales Administrative Coordinator to support our Director of Sales and the broader sales team by managing processes, calendars, reporting, and documentation. This is a dynamic, detail-oriented role where consistency, follow-through, and a love for organization will set you apart. We’re looking for someone who can juggle multiple moving parts, coordinate cross-functionally, and take initiative without needing to be asked twice. If you’re known for creating stunning PowerPoints, tracking down missing data, or always knowing what’s coming next on someone’s calendar—you’ll fit right in.

Requirements

• Previous experience in administrative, executive assistant, or organizational support
• Experience supporting leaders or teams in a high-volume, fast-paced environment
• Strong attention to detail and ability to juggle multiple priorities
• Strong system skills with comfort navigating CRM platforms and shared tools
• Excellent written and verbal communication skills

Nice To Haves

• Eye for design and visual presentation—can create polished slides and marketing-style decks
• Experience with CRM systems, spreadsheets, and collaborative project management tools
• Familiarity with sales workflows or support in a telecom, SaaS, or tech-enabled business
• Basic comfort with data and reporting—able to pull metrics and create dashboards

Responsibilities

• Support the Director of Sales through calendar management, meeting coordination, and administrative task ownership
• Build PowerPoint presentations and support internal and external communications
• Maintain sales order accuracy, documentation, and processing through online and phone systems
• Manage quotes, contracts, proposals, invoices, and other essential documentation
• Liaise with customer Service, finance, and operations teams to ensure seamless order fulfillment
• Maintain and update CRM and customer databases for accuracy and integrity
• Generate regular sales reports and assist with basic data analysis to support team decisions
• Respond to client inquiries and track down missing order details
• Track inventory levels to keep sales informed of availability
• Look for opportunities to improve processes, streamline workflows, and reduce inefficiencies

Benefits

• Competitive pay
• Medical, dental, vision, life, and 401k with match
• Free coaching/counseling for employees & families
• Tuition reimbursement for personal and professional growth
• Culture that values results, effort, and integrity

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees