Sale Coordinator, Private & Iconic Collections

Bonhams•London, CA

9d•Onsite

About The Position

The Sale Coordinator is an integral role in the expert department, supporting the Specialists in the successful delivery of auctions as well as the day to day running of the department.

Requirements

Strong time management and organisational ability
Excellent communication in all modes with both internal and external stakeholders
Ability to manage workflow and priorities in a fast-moving environment
A flexible approach and a willingness to support Departments and teams outside of your core responsibilities
Previous experience in an administrative position (not necessarily from an auction background)

Responsibilities

You will be the department’s experienced user of Auctioneer 3, Bonhams’ bespoke Auction Management System and primary business tool.
You will be responsible for managing clients and their property throughout the sale cycle, including receipting property into A3, generating and issuing consignment contracts, requesting and uploading client details and payment management.
You will be the Department’s primary contact for a range of external stakeholders ranging from our clients to restorers and suppliers, escalating to your Specialists when required.
You will help co-ordinate the movement of property throughout the sale cycle, working with regional offices, Shipping, Operations & Photography to ensure efficient and compliant stock transfer.
You will work with Client Services, Operations and Shipping to support clients with after sale enquiries, including the resolution of payments and arranging shipping quotes for both purchased and unsold lots.
You will support your Department with preparing valuations, condition reports and condition photography as required.
As an important part of the Department, you will also support on many day to day auction activities and ensure the Department has all it needs to run smoothly and effectively. Tasks will include responding to client enquiries pre and post sale, bidding and event management.
You will also be required to support the Valuations department with ad-hoc administrative tasks .
In addition to the tasks and responsibilities listed, you may be required to perform other duties as assigned by your Manager or the Head of Sale.
Occasionally you will be required to accompany specialists to offsite valuations. Both in the UK and further afield.