Safety Training Administrative Assistant

On-Site Health & Safety

23d•$22 - $25•Onsite

About The Position

The Safety Training Administrative Assistant provides administrative and coordination support to the Safety Training Department while serving as the first point of contact for customers requesting safety training. This position requires working knowledge of OSHA regulations, safety programs, and workplace compliance requirements in order to properly assess customer training needs and coordinate appropriate safety training services. The role involves answering customer inquiries, identifying required safety training based on OSHA standards and job hazards, scheduling trainers, and ensuring all documentation and compliance records are maintained.

Requirements

Strong understanding of OSHA regulations and workplace safety training requirements
Ability to assess customer training needs by asking appropriate questions
Excellent phone and customer service skills
Strong organizational and scheduling abilities
Attention to detail and documentation accuracy
Proficiency in Microsoft Office (Outlook, Word, Excel) and similar systems
High School Diploma
Minimum 2–3 years of administrative experience in a safety, construction, industrial, or EHS environment
Experience coordinating safety training programs or compliance documentation

Nice To Haves

Associate’s degree in Occupational Safety, Business Administration, or related field preferred
OSHA 10 or OSHA 30 certification strongly preferred
Additional safety coursework or training coordination experience preferred
Knowledge of construction safety a plus

Responsibilities

Serve as the primary contact for customers requesting safety training services
Answer incoming calls and emails regarding safety training programs
Ask appropriate questions to determine training requirements, OSHA compliance needs, job hazards, and workforce size
Recommend appropriate training programs based on OSHA regulations and customer operations
Coordinate scheduling of trainers, training locations, and course logistics
Prepare and send training confirmations, proposals, and follow-up documentation
Maintain familiarity with OSHA regulations and commonly required safety training programs
Ensure training programs meet applicable OSHA standards and customer requirements
Maintain training records, certifications, and compliance documentation
Provide administrative support to the Safety Training Department
Maintain client safety files, reports, and training documentation
Track client training records and certifications
Coordinate safety training schedules and instructor assignments
Prepare course materials, sign-in sheets, certificates, and training documentation