Safety and Fleet Coordinator

REI Engineers•Raleigh, NC

1d•Hybrid

About The Position

REI Engineers is seeking a proactive and organized Safety & Fleet Coordinator to support and strengthen our safety culture across all branches while ensuring effective administration of REI’s company vehicle and driving-related programs. This full-time role is ideal for a detail-oriented professional who can lead safety initiatives, coordinate training, support compliance with internal policies and client requirements, and provide consistent follow-through across multiple locations. The Safety & Fleet Coordinator will serve as the chairperson of the REI Safety Committee and play a key role in promoting safe work environments, reducing incident risk, and ensuring fleet readiness and compliance.

Requirements

3–5 years of experience in safety coordination within engineering, construction, or field operations environments required
Familiarity with OSHA regulations and industry best practices
Demonstrated ability to coordinate training, documentation, and multi-location follow-through
Fleet/vehicle program administration experience preferred; equivalent operational coordination experience acceptable
Proficient in Microsoft Office Suite; experience with safety management platforms a plus
Ability to travel quarterly to branch offices (expenses covered by REI)

Responsibilities

Safety Committee Leadership
Lead and facilitate monthly Safety Committee meetings
Ensure representation from all REI branches and follow up on action items
Collaborate with external safety partners (e.g., J.J. Keller)
Capture and distribute meeting minutes and action-item tracking
Training Coordination & Compliance Tracking
Schedule and manage safety training programs, including OSHA, PPE, CPR/First Aid, defensive driving, and site- specific safety courses
Track required certifications, expirations, and renewals across field and office staff
Coordinate training documentation for client/contractor requirements and audits
Office Safety Visits & Field Support
Conduct quarterly safety visits to all REI branch offices (or more frequently as needed)
Review safety protocols, ensure compliance, and identify opportunities for improvement
Provide on-site coaching and reinforcement of REI’s safety standards
Support incident prevention by identifying trends, recurring risks, and corrective actions
Onboarding & Orientation (Safety)
Conduct safety orientation for all new hires (in-person and virtual)
Ensure each new employee receives required safety documentation and training assignments
Partner with HR/Operations to ensure onboarding checklists include job-specific safety expectations
Safety Documentation & Reporting
Maintain safety manuals, training logs, incident reports, and compliance documentation
Track and report safety metrics (e.g., incidents, near misses, training completion, corrective actions)
Recommend improvements based on trends, observations, and committee feedback
Assist with prequalification packets, safety plans, and safety-related audit preparation
Contractor & Client Support
Respond to safety documentation requests from clients and contractors
Maintain up-to-date safety records and support client-facing safety requirements
Coordinate with branch leadership to ensure timely submissions and consistent documentation
Fleet Administration & Compliance
Maintain accurate fleet records (vehicle assignments, registrations, insurance documents, inspection records, maintenance logs)
Coordinate vehicle onboarding/offboarding when employees are assigned or return company vehicles
Support compliance with company driving expectations (valid license, acceptable driving record, timely incident reporting)
Coordinate periodic driver documentation needs (e.g., reminders for license expiration, required forms, policy acknowledgements)
Accident Reporting Support
Support employees and managers with vehicle accident documentation and required reporting timelines
Collect accident details, coordinate police reports when applicable, and ensure internal submission to HR/Operations for insurance handling
Track at-fault incidents and coordinate follow-up actions (e.g., refresher driver training when required)
Fleet Optimization & Cost Awareness
Monitor fleet needs and utilization (as directed by leadership)
Recommend process improvements for vehicle assignment, tracking, and policy adherence