Rules & Records Analyst (Operations & Policy Analyst 2)

State of Oregon • Salem, OR

3d • Onsite

About The Position

At the Oregon State Fire Marshal (OSFM), our mission is simple yet crucial: to protect people, property, and the environment from fire and hazardous materials. Guided by a set of unwavering values, we strive to uphold integrity, dedication, leadership, partnership, and service to others in all we do. The OSFM actively supports a workforce representative of the communities we serve. We embrace diversity, practice inclusive excellence, and strive for equity and belonging to maintain a workplace where everyone is treated with respect and dignity. We value all lived experiences and welcome members of historically underrepresented racial/ethnic groups, LGBTQIA2S+, women, individuals with disabilities, veterans, and others to apply. The OSFM is recruiting for a Rules & Records Analyst (Operations & Policy Analyst 2). In this position, you will lead the agency’s administrative rulemaking efforts, manage public meetings and transparency requirements, and oversee records management and public records coordination. This work spans multiple divisions and program areas, ensuring that rules, documentation, and public-facing processes are accurate, compliant, and accessible. Beyond rule and records coordination, the analyst supports statewide collaboration through administration of the Governor’s Fire Service Policy Council by helping to organize meetings, facilitate workgroups, and prepare materials that inform long‑range planning for fire protection and emergency response. This role also contributes to agency-wide initiatives through project management, legislative tracking, and performance reporting. This position is well‑suited for someone who enjoys complex problem‑solving and cross‑agency coordination. Become a part of the OSFM team and together, let's continue working towards a safer, more resilient Oregon for everyone!

Requirements

• A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and two years professional-level evaluative, analytical and planning work.
• OR; Any combination of experience and education equivalent to five years of experience that typically supports the knowledge and skills for the classification.

Nice To Haves

• Experience organizing and facilitating meetings, workgroups, or advisory bodies (preferred).
• Skill in coordinating administrative rulemaking processes.
• Ability to manage records and public records requests with accuracy and compliance.
• Skill in project management and cross‑division coordination.
• Ability to analyze complex policy, legislative, and operational issues.
• Strong written and verbal communication skills.

Responsibilities

• Lead the agency’s administrative rulemaking efforts
• Manage public meetings and transparency requirements
• Oversee records management and public records coordination
• Administration of the Governor’s Fire Service Policy Council by helping to organize meetings, facilitate workgroups, and prepare materials that inform long‑range planning for fire protection and emergency response.
• Contributes to agency-wide initiatives through project management, legislative tracking, and performance reporting.

Benefits

• Work/life balance; paid vacation, sick leave, 11 holidays, 24 hours of personal business leave, and a floating day off each year.
• Medical, vision, dental (with most only 1%-5% employee share), and life insurance as well as additional optional benefits.
• Retirement programs through the Public Employees Retirement System (PERS) and optional deferred compensation programs through the Oregon Savings Growth Plan.
• Student loan forgiveness under the Public Service Loan Forgiveness Program (PSLF).
• Abundant advancement opportunities within the agency and throughout State of Oregon government that carry your seniority and benefits with you.
• Opportunities to expand your technical and professional skills.
• Meaningful work with others who are passionate about public service.
• Make a difference in the lives of Oregonians.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level