RFP Proposal Coordinator/Manager

SchooLinks • Austin, TX

12d • $70,000 - $90,000 • Remote

About The Position

Manage All Request for Proposals (RFPs) End-to-End: Lead the entire lifecycle of proposal management, from identifying opportunities to final submission and follow-up. Follow Up with Department Leads and Stakeholders: Ensure collaboration and timely input from Sales, Product, Legal, Finance, and other relevant teams to meet RFP deadlines. Organize Compliance-Related Forms, Proposals, and Contracts: Maintain an up-to-date and accessible system for all regulatory and contractual documents to ensure audit readiness. Analyze Proposals for Risks and Clarifications: Evaluate RFP terms and identify procurement-related questions, risks in contract terms, and negotiation opportunities. Serve as Main Liaison with Contracting Representatives: Communicate with district procurement officers and legal teams to clarify terms, address concerns, and build strong relationships. Research Regulations and Ensure Compliance: Stay current on federal, state, and district-level education procurement laws to ensure all documents and contracts are compliant. Track and Enforce Contract Deadlines and Conditions: Ensure fulfillment of all critical terms such as delivery milestones and service level agreements (SLAs). Maintain Organized Digital and Physical Record Systems: Establish and uphold document management practices that ensure easy access and version control. Collaborate with Marketing on Product Messaging: Work with the marketing team to ensure that RFP responses reflect the most accurate and impactful positioning of the product. Update Messaging in the Company’s Content Library: Keep the centralized content library (Loopio) up to date with the latest value propositions, product descriptions, and competitive differentiators.

Requirements

• 3+ years of experience managing RFPs, RFIs, or contracts in SaaS, EdTech, or the public sector.
• Familiarity with State and/or public sector procurement processes and compliance requirements (e.g., State portals, business certification process, etc.).
• Strong project management and organizational skills with the ability to manage multiple deadlines across teams.
• Excellent writing and editing skills, with the ability to translate technical and legal language into clear, persuasive content.
• Proven ability to analyze proposals, identify contractual risks, and develop clarifying questions.
• Proficiency with RFP and document management tools (e.g., Loopio, Notion, Google Workspace, Salesforce, etc.).
• Comfortable interfacing with legal teams, procurement officers, and internal stakeholders.
• Attention to detail and a proactive mindset toward improving processes and documentation.

Nice To Haves

• Bachelor’s degree in Business, Communications, Public Administration, or a related field preferred.

Responsibilities

• Manage All Request for Proposals (RFPs) End-to-End
• Follow Up with Department Leads and Stakeholders
• Organize Compliance-Related Forms, Proposals, and Contracts
• Analyze Proposals for Risks and Clarifications
• Serve as Main Liaison with Contracting Representatives
• Research Regulations and Ensure Compliance
• Track and Enforce Contract Deadlines and Conditions
• Maintain Organized Digital and Physical Record Systems
• Collaborate with Marketing on Product Messaging
• Update Messaging in the Company’s Content Library

Benefits

• 100% health care coverage for Employee
• 401K with company matching
• Dental & Vision
• Parental Leave
• Subsidized gym membership
• Remote work stipend
• Annual team offsite
• A reasonable estimate of the base salary range for this position is $70,000 - $90,000 USD.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees