RFP BUYER II - PURCHASING

Hard Rock Hotel & Casino Ottawa

30d

About The Position

We are seeking an experienced RFP Buyer to join our dynamic procurement team. The ideal candidate will own the end-to-end Source-to-Contract (S2C) process for Request for Proposal (RFP) activities, supplier selection, and strategic negotiation to support procurement of goods and services across hotels, casinos, food & beverage, entertainment, and technology platforms. This role requires strong analytical skills, market intelligence, and collaboration with internal stakeholders to optimize value, quality, and risk management.

Requirements

• Proven experience managing RFP/RFQ/RFI processes end-to-end.
• Strong negotiation skills with a track record of achieving cost savings and value improvements.
• Familiarity with contract law basics, terms and conditions, SLAs, and risk management.
• Proficiency Power Point, MS Office; advanced Excel skills (pivot tables, MC/DC, TCO modeling).
• Excellent communication, presentation, and stakeholder management skills.
• Ability to work in a fast-paced, high-pressure environment with competing priorities.
• Strong analytical mindset, data-driven decision making, and problem-solving abilities.

Nice To Haves

• Experience with capital expenditure (CapEx) procurement and large-scale facility projects in hospitality or gaming.
• Knowledge of hospitality operations and gaming peripherals/equipment.
• Knowledge of Workday ERP system a plus but not mandatory

Responsibilities

• Lead the end-to-end RFP lifecycle for assigned spend categories (e.g., F&B, gaming equipment, technology, marketing, facilities, general services, and capital projects).
• Develop and issue RFPs, RFIs, and RFQs; manage supplier communications, timelines, and responses; ensure compliance with company.
• Coordinate cross-functionally with stakeholders (Finance, Legal, Operations, IT, Marketing, Hotel Ops, Food & Beverage, Gaming Compliance) to capture needs, risk factors, and acceptance criteria.
• Work with stakeholders to align on selection criteria
• Conduct supplier market analysis, total cost of ownership (TCO), and total value assessment (quality, reliability, service levels, risk).
• Lead supplier pre-bid meetings, Q&A sessions, site visits, and reference checks; perform rigorous evaluation scoring and vendor shortlisting.
• Drive competitive bidding and negotiation strategies to achieve cost savings, favorable terms, service levels, warranty/support, and contract risk mitigation.
• Prepare and present RFP recommendations, business cases, and contract approvals to senior leadership and departmental stakeholders
• Collaborate with Legal and Compliance to draft, review, and finalize contracts, non-disclosure agreements, data protection clauses, and service level agreements (SLAs).
• Manage contract performance and supplier relationships post-award; monitor KPIs, supplier scorecards, and continuous improvement initiatives.
• Maintain robust documentation, audit trails, and procurement records for compliance and internal controls.
• Stay current on industry trends, regulatory changes, and best practices in hospitality, gaming, and procurement.

Benefits

• Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package that allows our team members stay healthy, plan for their future and maintain a healthy work-life balance. Benefits may vary with employment status.
• To see our fill list of Team Member Benefits please visit our career site: www.gotoworkhappy.com/benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees