RFP Assistant

Study Smart Tutors•Houston, TX

15h•$20 - $25•Remote

About The Position

This role is open accross all states with the flexibility to work remotely. About Study Smart Tutors Study Smart Tutors is a college and career access organization that collaborates with partners to promote educational equity, access, and success by providing a diverse range of tools for students, families, and educators. Our mission is grounded in closing opportunity gaps and empowering communities through high-quality, culturally responsive academic support. We offer an array of college access courses at no cost to our students or their families. We are able to accomplish this by partnering with schools, outreach programs, and other college and career access organizations to provide efficient and effective college and career access programming and classroom-based test preparation. To learn more about Study Smart Tutors visit us at www.studysmarttutors.com Position: RFP Assistant We are seeking a detail-oriented, highly organized RFP Assistant (Requests for Proposals Assistant) to support the preparation, coordination, and submission of Requests for Proposals (RFPs) as Study Smart Tutors continues to grow. This role is ideal for someone who is highly organized, skilled in document formatting, and comfortable managing multiple deadlines in a fast-paced environment. We are looking for an individual eager to build experience in the RFP and proposal development field. The RFP Assistant will work closely with the Grants & RFP Coordinator and cross-departmental teams to gather information, prepare documents, support formatting and assembly, and maintain organized submission systems. This position is essential to ensuring smooth workflows, timely submissions, and strong internal communication.

Requirements

Bachelor’s degree required; fields such as English, Communications, Education, Public Policy, Business, or related areas are a plus.
Strong proofreading, formatting, and document-editing skills.
Excellent organizational skills with the ability to manage multiple deadlines.
Proficiency in Google Workspace (Docs, Sheets, Drive); Salesforce experience is a plus but not required.
Ability to work independently while collaborating effectively with a remote/hybrid team.
Ability to draft clear, professional narrative text based on guidelines and reference materials.
Ability to interpret RFP requirements and identify needed information for responses.

Nice To Haves

Preferred 1+ years of experience in administrative support, project coordination, or structured document preparation (RFP experience preferred but not required).
Experience writing proposals, reports, or structured narrative content preferred.

Responsibilities

Format, proofread, and prepare RFP narratives, forms, and required attachments.
Ensure documents meet RFP specifications, including file structure, naming conventions, and formatting.
Maintain updated boilerplate language, organizational descriptions, and standard RFP materials.
Draft initial sections of RFP responses using templates, past proposals, and organizational guidance.
Convert bullet points, notes, and team input into clear, concise, and professional narrative responses.
Track deadlines, required documents, and submission instructions for all active RFPs.
Assist in maintaining the RFP calendar and sending reminders to internal stakeholders.
Organize, label, and maintain RFP files and folders in Google Drive.
Support internal logging and tracking of RFP submissions and outcomes.
Request and collect required information from internal teams (Education, Curriculum, Partnership Success, Operations).
Gather updated company materials, service descriptions, staffing résumés/bios, and pricing tables.
Assist in assembling required forms and attachments under the direction of the Coordinator.
Support communication between departments regarding RFP needs, deadlines, and missing items.
Assist in coordinating brief internal meetings related to proposal development.
Follow up with team members on outstanding materials to ensure on-time submission.
Maintain internal logs related to RFP progress, submission status, and outcomes.
Assist with preparation of renewal documentation or follow-up materials required after submissions.
Support updates to internal RFP trackers and shared documents.