RFP Administrator / Proposal Coordinator

NORTHERN BIOMEDICAL RESEARCH INC dbaNorthernB•Norton Shores, MI

14h•Hybrid

About The Position

The RFP Administrator supports the business development and scientific teams by coordinating, preparing, and managing requests for proposals (RFPs) for non-clinical research services. This role ensures accurate, timely, and compliant proposal submissions by organizing inputs from internal stakeholders, maintaining proposal documentation, and supporting pricing and contracting workflows.

Requirements

2+ years of administrative, proposal coordination, or RFP support experience
Strong organizational skills with the ability to manage multiple deadlines
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with HubSpot

Nice To Haves

Experience in a CRO, biotech, pharmaceutical, or life sciences environment (preferred)
Experience supporting scientific or technical proposals (preferred)
Basic understanding of pricing, contracts, or study scope (preferred)

Responsibilities

Coordinate the end-to-end RFP process for non-clinical studies, including receipt, tracking, preparation, and submission
Review RFPs to identify scope requirements, timelines, deliverables, and compliance criteria
Distribute RFP components to scientific, operations, finance, and quality teams for input
Compile technical, operational, and administrative content into complete proposal packages
Ensure proposals meet client specifications, formatting requirements, and deadlines
Maintain proposal templates, boilerplate content, and standard responses
Track proposal versions, approvals, and submission status
Organize and archive completed proposals and supporting documentation
Act as a liaison between business development, scientists, study directors, and operations
Schedule internal meetings related to proposal development and pricing discussions
Follow up with stakeholders to ensure timely completion of assigned sections
Maintain RFP tracking logs and CRM updates
Assist with proposal metrics reporting (turnaround times)
Support continuous improvement of proposal processes and workflows