Retail Administrative Assistant

Central One Federal Credit Union•Shrewsbury, MA

10d•$19 - $25•Onsite

About The Position

JOB STATUS: Non-Exempt REPORTS TO: Retail Coordinator SUPERVISES: None WHO WE ARE: At Central One, our values are to Deliver Exceptional Service, Work as a Team, Have Fun, and the Credit Union philosophy of People Helping People; all while striving to be C.E.N.T.R.A.L. One Ambassadors. CENTRAL stands for Caring, Enthusiastic, Nimble, Team-Oriented, Resilient, Altruistic and Loyal. At the core of our values lies a commitment to our community, members, and employees, with a focus on overall well-being. SCHEDULE: Generally, 25 hours per week Monday – Friday 9:00AM - 2:00PM on-site. Pay Range: $19.03 - $24.50 per hour commensurate with experience PRIMARY FUNCTIONS: Provide administrative support to the Retail Services Department and Credit Union through various Administration functions. Subject matter expert for supply ordering.

Requirements

High school diploma or equivalent
1 to 3 years in an administrative support function
Familiarity with Microsoft Word, Excel, ability to accurately perform detailed work, establish priorities, meet deadlines and work efficiently in a fast-paced environment; skilled in the use of general office machines and computers; high level of interpersonal skills, ability to interact professionally with individuals at all levels within the organization
Flexible, efficient, self-motivated and ability to interact positively with co-workers

Responsibilities

Coordinate supply orders for the department including name badges, teller stamps, and business cards. Coordinate supply orders for the main office, such as water delivery, coffee, and other main office supplies not ordered per department.
Manage supply administration, ensuring cost containment of office supplies. Foster relationships with supply vendors to ensure favorable cost and service for the credit union.
Coordinate meeting rooms schedule/usage. Ensure proper set up of room upon request. Perform regular review of room conditions and report any issues to the Facilities Manager as needed.
When requested, organize/order food, refreshments, and beverages for Retail meetings.
Coordinate Van Log schedule to ensure sufficient and timely transport of materials/supplies as requested, including deliveries to 3rd parties.
Oversee Notary renewals, new applications, and terminations.
Prepare New and Closed Membership report for monthly Board Meeting package.
Perform duties of SharePoint (Central Point), including but not limited to updates to Retail pages and upload Retail forms to Central Docs forms repository.
Process the mail daily, including but not limited to in-coming and out-going, and all the mailroom functions.
Maintain postage machine, including meter balance, postage rate updates, usage reports, troubleshoot issues and supply orders/replacement, as needed, to ensure optimal operation.
Process transactions received through the mail.
Process returned mail, updating Core and sending notifications to members.
Stay current on job-related equipment, procedures and/or information by reading handouts/memos, attending meetings and seminars and other necessary means.
Adhere to all applicable Credit Union policies, procedures and regulations.
Maintain community involvement and participate in special projects, as needed.
Perform other duties as requested, or assigned