Administrative Assistant (Retail Mall)

JLL-posted 9 days ago

$23 - $24/Yr

Full-time • Entry Level

Onsite • Gainesville, GA

5,001-10,000 employees

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JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. JLL has a great opportunity to join our Retail Property Management Team. Compensation: $23 - $24/hr ($48k - $50k) The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data . JLL has an exciting opportunity to work with our Retail Property Management team at Lakeshore Mall in Gainesville, GA. We are offering the opportunity to join our team working with a global leader in real estate property management Full JLL benefits included. What You'll Be Doing The Administrative Assistant serves as a fundamental coordinator to property operations and administration. This position reports directly to the General Manager while working with the Operations Manager and the Specialty Leasing Manager.

This position is the first point of contact for office visitors and callers.
Represent the company well by greeting office guests, visitors, contractors, and employees, answering telephone, and directing callers to the appropriate party, act as the point of contact for deliveries, update tenant phone list, respond and follow through on requests for information and communication with all levels of management with minimal supervision.
Maintain the office as a professional, organized, and well-kept environment. General office housekeeping tasks.
Prepare service contracts for operations department, submit work orders.
Track Certificates of Insurance for contractors, specialty leasing/ancillary income programs.
Assist in preparation and distribution of retailer memos, announcements, monthly newsletter.
General filing & Ordering of supplies as directed by Retail Office Manager.
Serves as retailers’ liaison between Shopping Center Management and retailers at the shopping center.
Prepares, processes, files tenant correspondence, memos, reports and maintains up-to-date tenant files – both hard files at the shopping center and digital files.
Participates in weekly Management Staff Meetings, taking meeting minutes.
Interacts with Corporate team members from various disciplines, mall management team members, other employees, and customers to assist with information exchange, problem solving and requests.
Prepares, creates, edits requested reports and presentations via Yardi and Microsoft Programs such as WORD, EXCEL, POWERPOINT, etc.
Assists the Office Manager and General Manager with monitoring, maintaining and enforcing common area and tenant standards by regular communications with retailers, following procedures and daily reviews of the common area and inline retail visual merchandising and hours of operation.
Collect and document sales information from retailers as stipulated in the Lease/License Agreement.
Coordinate tenant rent collections.

Computer Skills- MS Office Suite (PowerPoint, Excel, Outlook, Word, etc)
Ability to multi- task and work in a team environment.
Ability to follow instructions and complete tasks as assigned.
Ability to work Monday thru Friday with reliable transportation.
Ability to learn employer specific web-based software systems.

Real Estate knowledge preferred.

Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
A supportive, caring and diverse work environment designed for your growth and well-being
Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

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Administrative Assistant (Retail Mall)

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