Resource Support Assistant

Seyfarth Shaw LLP • Boston, MA

14h • Onsite

About The Position

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work in a friendly and professional environment, with state-of-the-art technology, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Resource Support Assistant provides secretarial and administrative support for attorneys and paralegals in various practice groups. You will be responsible for interacting with colleagues in a workforce setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

Requirements

• Ability to work in the office 9:00 am – 5:00 pm, Monday through Friday (flex schedule offered after training completed).
• 1 – 2 years of legal office experience a plus.
• Knowledge of basic real estate and/or corporate practice a plus.
• Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint, Document Management System), with the ability to become proficient in new software and operating systems. Knowledge of legal terminology.
• Strong, effective interpersonal and communication skills, both verbally and in writing.
• High level of attention to detail and organizational skills.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to problem solve.
• Ability to effectively handle multiple assignments and competing priorities.
• Ability to work well in a demanding and fast-paced environment.
• Ability to work independently as well as effectively within a team.
• Strong proofreading skills, and solid grammar/spelling skills.
• Flexibility to work overtime as needed.
• Excellent attendance and punctuality

Nice To Haves

• Recent experience in a resource/support center at a large, national law firm a plus.
• Familiarity with Carpe Diem, Elite, IManage, Chrome River, Forte or similar technology.

Responsibilities

• Compose correspondence, memoranda and other legal documents. Make edits to and proofread documents; review same for appropriate formatting, spelling, and grammar.
• Coordinate, follow through and execute work requests from attorneys and paralegals
• Support projects with other support departments (e.g., client billing, managing clerks office, file/document clerks, office services, etc.).
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos, and various real estate and/or corporate documents.
• Develop and maintain good working relationships with colleagues and firm clients.
• Prepare expense reports; make travel arrangements; submit conflict checks; prepare meeting agendas; coordinate meetings, conferences, closing packages; track attorney CLE credits and review client billing.
• Maintain calendars, contacts and deadline reminder systems.
• Provide overflow and absence coverage as well as secretarial support for the Secretarial Team Members’ and attorneys.
• Support various litigation organizational projects as necessary.

Benefits

• Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm.
• We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed