Resource Analyst

PageUp-posted 1 day ago

Full-time • Entry Level

Los Angeles, CA

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This position may be focused in one program area and/or administrative specialty or may include more general duties crossing several programs or administrative specialties. Program areas and administrative specialties may include, but are not limited to program administration, administrative specialties and general administrative functions. The incumbent but may coordinate projects within or with other units, and will manage multiple work priorities and be accountable their own work results. Resource Analysts will assist in the management and evaluation of the overall fiscal resource operations for large units, such as colleges. Duties include but are not limited to: tracking, monitoring and verifying College budgets; monitoring and verifying personnel workload including supervision courses banked units, preparing financial reports; providing recommendations to maximize resources and/or take corrective action; interpreting and implementing policies and procedures regarding fiscal analysis and techniques; developing, implementing and maintaining analytical databases to track and reconcile data. They will analyze financial discrepancies and take action to ensure that financial data is reconciled with campus records. The incumbent will oversee the unit's contracts & grants operations, personnel hiring, purchasing, travel, and grant reimbursement; assist Principal Investigators with budget forms preparation including calculating unit and fringe rates, and track and maintain records on cost sharing and in-kind commitments; post-award transactions; and work with campus partners such as University Auxiliary Services to ensure accurate and timely grant support. The Resource Analyst serves as the primary point of contact for faculty, staff and students seeking assistance with questions pertaining to employee contracts and faculty salaries. The incumbent will prepare recruitment packages, employee transaction forms, process time and pay records for personnel, and oversee all processes related to contract letters and separation forms. The analyst will work with the Office of Institutional Research to troubleshoot issues associated with the Academic Planning Database (APDB) to ensure proper reporting of faculty and space utilization for the College and University. Duties may include overseeing clerical operations and providing lead direction to support staff.

Tracking, monitoring and verifying College budgets
Monitoring and verifying personnel workload including supervision courses banked units
Preparing financial reports
Providing recommendations to maximize resources and/or take corrective action
Interpreting and implementing policies and procedures regarding fiscal analysis and techniques
Developing, implementing and maintaining analytical databases to track and reconcile data
Analyzing financial discrepancies and take action to ensure that financial data is reconciled with campus records
Overseeing the unit's contracts & grants operations, personnel hiring, purchasing, travel, and grant reimbursement
Assisting Principal Investigators with budget forms preparation including calculating unit and fringe rates, and track and maintain records on cost sharing and in-kind commitments
Post-award transactions
Working with campus partners such as University Auxiliary Services to ensure accurate and timely grant support
Serving as the primary point of contact for faculty, staff and students seeking assistance with questions pertaining to employee contracts and faculty salaries
Preparing recruitment packages, employee transaction forms, process time and pay records for personnel, and oversee all processes related to contract letters and separation forms
Working with the Office of Institutional Research to troubleshoot issues associated with the Academic Planning Database (APDB) to ensure proper reporting of faculty and space utilization for the College and University
Overseeing clerical operations and providing lead direction to support staff

Graduate from an accredited four-year college or university and/or Equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Four years of progressively responsible experience providing day-to-day administration of a program, and/or performing a variety of administrative and technical (analytical work related to operations and procedures) duties such as: fiscal analysis and management; program and policy research development, implementation and evaluation.
Working knowledge of budget policies and procedures.
The incumbent must have highly developed quantitative and reasoning skills, attention to detail; excellent oral/written communication, listening, and interpretive skills, and a demonstrated high level of proficiency in the use of computer programs such as MS Office.
The incumbent must have the ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them; analyze data and make accurate projections using business mathematics and basic statistical techniques; organize and plan work and projects including handling multiple priorities; make independent decisions and exercise sound judgment; compile, write, and present reports related to program or administrative specialty; and establish and maintain effective working relationships with faculty, students, and staff, within and outside the work group and serve as a liaison for the organizational unit.
The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU.
Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.
A task may be included as part of the recruitment process.
A cover letter.
A resume.
California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Knowledge and experience in using CSU Common Financial System applications: Financial Data Warehouse and Purchasing; PeopleSoft Human Resources Management System; PeopleSoft Student Administration (GET) for faculty workload reporting (APDB).
Knowledge of common software packages and expertise in creating/using Microsoft Excel spreadsheets to include various complex formulas and databases.
General knowledge of sponsored programs administration, research compliance and/or federal regulations.

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