Residency Program Coordinator, Teacher Education Department

CHESS•Farmington, NM

19h

About The Position

This position coordinates administrative and operational functions of the Teacher Residency Program within the Teacher Education Department, supporting the college’s Educator Preparation Program. Manages program logistics, partnership development and maintenance with school districts and agencies across New Mexico, compliance documentation, marketing and recruitment efforts, and communication between the college and district partners to ensure effective program implementation and sustainability.

Requirements

Knowledge of administrative operations, program coordination, and partnership development principles.
Knowledge of grant compliance, documentation, and reporting practices.
Knowledge of marketing and recruitment strategies in higher education or workforce development settings.
Knowledge of general office administration practices, records management, and professional communication standards.
Skill in organization, project management, and prioritization.
Highly skilled in interpersonal relations and working effectively with diverse constituencies.
Effective written and oral communication skills.
Knowledge of job-related software, data systems, and database management.
Ability to work independently and coordinate work across multiple stakeholders.
Ability to maintain confidentiality and manage sensitive documentation.
Minimum of three to five years of progressively responsible experience in office administration, program coordination, higher education support services, grant administration, marketing, or a related field, with demonstrated experience sufficient to thoroughly understand the diverse objectives and functions of departmental subunits in order to effectively direct and coordinate work within a division/department
Demonstrated experience managing multiple deadlines, records, and stakeholder communications.
Possession of or ability to readily obtain a valid driver's license issued by the State of New Mexico for the type of vehicle or equipment operated.
Cover Letter (Required)
Curriculum Vitae (CV) or Resume (Required)
List of 3 Supervisor References. (Required)

Nice To Haves

Associate’s or Bachelor’s degree preferred.
Unofficial Transcripts. (Optional)
Letters of Recommendation (Optional)

Responsibilities

Supports and Coordinates, under the direction of the Senior Director, day-to-day operations of the Teacher Residency Program.
Maintains accurate records, reports, databases, residency calendars, contracts, placement records, licensing documentation, stipend tracking, and required compliance files.
Supports administrative requirements including residency contracts, memoranda of understanding (MOUs), student files, and required NMPED documentation.
Prepares and submit appropriate documentation and required reports to NMPED, HED, grant agencies, and institutional offices.
Assists in data collection, surveys, inventories, program evaluation reporting, and grant documentation.
Coordinates residency site placements in collaboration with partner districts.
Schedules residency experiences and manage administrative timelines related to placements and licensure documentation.
Serves as liaison between San Juan College and partner school districts.
Develops and maintain professional relationships with district human resource personnel, principals, site coordinators, and partner representatives.
Coordinates and update MOUs and partnership agreements with oversight from the Senior Director.
Represent the Teacher Education Department at state level and district meetings and community events as appropriate.
Market and promote the Teacher Education Department programs, including residency, alternative licensure, and bachelor’s pathways.
Maintain and update full Teacher Education website content and marketing materials.
Maintain and update Teacher Education professional development online content and marketing materials.
Develop brochures, recruitment materials, and informational communications.
Represent SJC at career fairs, recruitment events, and community outreach activities.
Track recruitment data and support enrollment growth strategies under the guidance of the Senior Director.
Support Teacher Education Department professional development event logistics and coordination.
Foster an environment grounded in respect for rural, culturally and linguistically diverse, and tribal communities.
Attend departmental meetings and other college meetings or events, as required.
Perform other related duties as assigned.