Residency Program Coordinator - Internal Medicine

Carilion Clinic•Roanoke, VA

2d•Onsite

About The Position

The Residency Program Coordinator supports department leadership including the Administrative Director, Program Administrator, faculty and residents in maintenance of a well-organized, efficient, supportive and scholarly environment for Medical Education. Committed to the provision of Medical Education with a large tertiary care community medical center. Communicates regularly with physicians, medical students, patients and health care personnel The Residency Program Coordinator supports department leadership including the Administrative Director, Program Administrator, faculty and residents in maintenance of a well-organized, efficient, supportive and scholarly environment for Medical Education. Committed to the provision of Medical Education with a large tertiary care community medical center. Communicates regularly with physicians, medical students, patients and health care personnel. Coordinates resident events such as graduation, faculty retreat, Berry society, orientation and other events as needed with the Program Administrator. Supports and coordinates various aspects of the infrastructure needed to provide medical education. Takes direction from the Program Director, members of the faculty and/or Program Administrator and GME Director. Compiles and analyzes data; participates in development, preparation, documentation of research projects/reports as needed. Utilizes and performs functions on Med Hub residency management system. Coordinates and participates in preparing accurate documents for various regulatory bodies such as Residency Review Committee, Accreditation Council for Graduate Medical Education, tracking surveys for specialty boards and societies, AMA, National Resident Matching Program, state and federal agencies. Coordinates resident and faculty recruitment activities such as preparing interview schedule, arranging lodging and meals, touring. Work with program administrator in screening applicants for interview season via ERAS (the management system for applicants applying into the surgery residency). Schedules meetings and prepares materials needed for conferences. Has delegated responsibility to review monthly financial data, prepare and mark reimbursement vouchers, travel requests, capital requests, etc. Actively participates in all cost containment measures at the office/department level. Provides back up administrative support for assigned faculty members; including typing, incoming and outgoing correspondence, maintaining calendars, travel arrangements answering phone and other routine administrative duties. Coordinate attending on-call, leave, clinic/special, and faculty master schedules following ACGME and AOA guidelines. Oversees medical students providing departmental specific orientation/checkout. Helps develop and coordinate new resident orientation including materials, meeting room arrangements, catering and coordinating materials and supplies.

Requirements

Associates degree in related field preferred.
Minimum of three years of experience in the area of Medical Education or previous experience in coordination and/or support of educational programs preferred.
Computer knowledge (MS Office Suite).
Must be self-directed, independently functioning, and detail oriented.
Effective interpersonal, communication, and teamwork skills required.

Nice To Haves

Experience coordinating residency or fellowship programs preferred.

Responsibilities

Supports department leadership including the Administrative Director, Program Administrator, faculty and residents in maintenance of a well-organized, efficient, supportive and scholarly environment for Medical Education.
Committed to the provision of Medical Education with a large tertiary care community medical center.
Communicates regularly with physicians, medical students, patients and health care personnel
Coordinates resident events such as graduation, faculty retreat, Berry society, orientation and other events as needed with the Program Administrator.
Supports and coordinates various aspects of the infrastructure needed to provide medical education.
Takes direction from the Program Director, members of the faculty and/or Program Administrator and GME Director.
Compiles and analyzes data; participates in development, preparation, documentation of research projects/reports as needed.
Utilizes and performs functions on Med Hub residency management system.
Coordinates and participates in preparing accurate documents for various regulatory bodies such as Residency Review Committee, Accreditation Council for Graduate Medical Education, tracking surveys for specialty boards and societies, AMA, National Resident Matching Program, state and federal agencies.
Coordinates resident and faculty recruitment activities such as preparing interview schedule, arranging lodging and meals, touring.
Work with program administrator in screening applicants for interview season via ERAS (the management system for applicants applying into the surgery residency).
Schedules meetings and prepares materials needed for conferences.
Has delegated responsibility to review monthly financial data, prepare and mark reimbursement vouchers, travel requests, capital requests, etc.
Actively participates in all cost containment measures at the office/department level.
Provides back up administrative support for assigned faculty members; including typing, incoming and outgoing correspondence, maintaining calendars, travel arrangements answering phone and other routine administrative duties.
Coordinate attending on-call, leave, clinic/special, and faculty master schedules following ACGME and AOA guidelines.
Oversees medical students providing departmental specific orientation/checkout.
Helps develop and coordinate new resident orientation including materials, meeting room arrangements, catering and coordinating materials and supplies.