Research Study Assistant

University of Washington • Seattle, WA

15h • Hybrid

About The Position

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years. The Department of Medicine Division of Cardiology has an outstanding opportunity for a full-time Research Study Assistant to join their team. The purpose of this position is to support the research objectives of the Clinical Trial Unit. Division of Cardiology physicians address the prevention and treatment of heart and vascular disease through the investigation of new technologies, drugs, and devices that ultimately translate into best practices and improvement of patient care. The Clinical Trials Unit (CTU) at the University of Washington supports these investigators by providing a sound clinical research infrastructure and ensuring research participant safety, compliance with federal, state and institutional regulations, policies, and procedures. The CTU provides investigator support on all aspects of heart and vascular disease for investigator initiated, government, and industry sponsored clinical research studies. The CTU supports and manages Human Subjects, regulatory, and financial oversight to ensure efficient execution of studies with the highest quality data. The Division of Cardiology is recruiting for a full-time Research Study Assistant. This position will provide support to the CTU Research Manager and Research Coordinators within the Division of Cardiology in the conduct of both NIH and industry sponsored clinical trials. The Research Study Assistant will work independently and in collaboration with Clinical Research Coordinators, and faculty on assigned projects. This position requires an ability to be comfortable with substantial independent work, and excellent communication and organizational skills. This position requires a high attention to detail with many repetitive assigned tasks. The Research Study Assistant position provides on-site support to a busy, hybrid office, and substantial independent work DUTIES & RESPONSIBILITIES General RSA Responsibilities This position will provide general research support and assistance to the UW Cardiology Clinical Trials Unit research team. This position must be able to work independently on multiple research projects, prioritizing work with simultaneous and competing timelines. This position must be able to work independently on multiple research projects with reduced oversight once the initial onboarding training is complete. This position requires collaboration with Research Coordinators, Administrative and Regulatory teams, health care teams, research participants, and other groups integral to the successful completion of the research projects. Research Study Assistants with the Clinical Trial Unit provide assistance and support on multiple, complex interventional clinical research studies under the general oversight of the Research Coordinator, Research Manager, and Principal Investigator. After completion of an initial training and onboarding period, Research Study Assistants are expected to demonstrate the skills and knowledge needed to be primarily responsible for the coordination and day to day operations of minimal risk, non-interventional clinical research projects within the CTU, such as registries, observational studies, and other clinical research or special projects under minimal oversight.

Requirements

• Two years of college-level course work in a relevant academic area AND one year of appropriate experience.
• Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Nice To Haves

• Demonstrated strong organizational and time management skills with a high attention to detail
• Strong sense of self-motivation and proactiveness, with an ability to take initiative, solve issues, and adapt to dynamic situations and environments.
• Strong, adaptive, and effective communication skills

Responsibilities

• Complete laboratory requisition forms, and assemble specific kits for upcoming research subject visits.
• Order and maintain study kit inventory, along with kit breakdown and destruction.
• Prepare study document packets in preparation for upcoming research subject visits.
• Assist Research Coordinators with tracking research subject samples following study specific guidelines for storage and shipping.
• Assist Research Coordinators with obtaining medical records from external providers and facilities
• Obtain radiology images, completing requisition forms, and preparing image submissions to be submitted to sponsor vendors.
• Schedule study visits at required intervals with the appropriate units. This requires the ability to complete complex scheduling of patients for assessments with Cardiology Clinic, TRU, Radiology, Cath Lab, Pre-Anesthesia, etc.
• Assist Research Coordinators with safety event reporting by completing record requests, redacting medical records, and other administrative tasks.
• Assist with other administrative tasks to support day to day processes of clinical research studies, including completing financial documents, filing, scanning, copying, transporting documents and supplies, and other tasks as needed.
• Obtain dry ice and other supplies to ship research samples, and other research supplies.
• Responsible for archiving study documents once a study closes
• Assist Research Coordinators with device storage and maintaining records
• Arrange patient parking
• Submit check requests for patient reimbursement
• Book conference rooms
• Responsible for general upkeep to support clinical research operations, including organizing and maintaining supplies, ordering office supplies, submitting support tickets, and other administrative tasks as needed.
• Scanning, printing, and filing of paper study and support documents.
• Assist Research Coordinators and Regulatory Coordinators with maintaining central administrative documents including CV’s, certifications and licenses, calibration and maintenance records, and other relevant logs and documents.
• Assist with Florence (eReg) file maintenance
• Additional special projects may be assigned depending on project availability, suitability, and demonstrated performance and will be determined on a case by case basis.
• Special projects may require reviewing and explaining informed consent forms to potential study participants, completing questionnaires and surveys with prospective and current study participants under the general oversight of Cardiology faculty.
• Review medical records and other study documents and enter study data onto case report forms and databases according to project requirements

Benefits

• outstanding benefits
• opportunities for professional growth
• chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree