Research Project Manager, HIV Prevention & Implementation Science, School of Nursing

University of Pennsylvania

About The Position

The Research Project Manager will provide comprehensive coordination and operational support for multiple funded research studies focused on HIV prevention, HIV care, and implementation science. The position supports multisite clinical and community-based research and requires strong project management, regulatory, and stakeholder engagement skills. Working closely with the Principal Investigators and research teams, the Project Manager will manage day-to-day study activities, support implementation across partner sites, oversee regulatory processes, and contribute to qualitative and mixed-methods research activities. The role requires experience in HIV research and competence with implementation science frameworks.

Requirements

Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience is required.
Experience coordinating multisite clinical or community-based studies.
Experience with participant recruitment, screening, and consenting.
Strong organizational and project management skills.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office and REDCap or similar data systems.
Ability to travel locally to community and clinical partner sites as needed.
Ability to manage multiple projects in a fast-paced research environment.
This position is contingent upon continued funding.

Nice To Haves

Master's degree and 2-3 years of experience, or equivalent combination of education and experience preferred.
Graduate degree in Public Health, Nursing, Social Sciences, Implementation Science, or related field.
Experience with biomedical HIV prevention (e.g., PrEP, ART, LAED).
Experience with qualitative research and analysis software.
Experience working with Community Advisory Boards.
Experience preparing IRB submissions.
Experience supervising research staff.
Familiarity with social determinants of health frameworks.

Responsibilities

Study Coordination & Project Management Coordinate daily operations of multiple HIV prevention and care research projects.
Track study timelines, milestones, and deliverables across projects.
Develop and maintain project management systems and study documentation.
Coordinate team meetings, prepare agendas, and document action items.
Support preparation of progress reports, manuscripts, and presentations.
Implementation & Site Engagement Support rollout and fidelity monitoring of implementation protocols across clinical and community partner sites.
Serve as liaison with the Philadelphia Department of Public Health, clinical partners, and community-based organizations.
Coordinate training and technical assistance for partner sites.
Monitor site performance and troubleshoot implementation barriers.
Facilitate Community Advisory Board (CAB) activities, including meeting coordination and documentation.
Regulatory & Compliance Prepare and submit IRB applications, amendments, and continuing reviews.
Maintain regulatory binders and ensure compliance with University and sponsor requirements.
Track human subjects training and study certifications for team members.
Ensure all study procedures adhere to approved protocols.
Participant Recruitment & Study Operations Oversee participant recruitment workflows, screening, consenting, and follow-up.
Supervise and train research assistants on study procedures.
Coordinate participant reimbursement and tracking.
Monitor recruitment and retention metrics.
Assist in development of semi-structured interview guides.
Coordinate and conduct qualitative interviews and focus groups.
Lead or support qualitative coding using software (e.g., Dedoose, ATLAS.ti, NVivo).
Prepare qualitative summaries and analytic memos.
Data Management & Reporting Support data cleaning, coding, and preparation for analysis.
Generate routine data quality and progress reports.
Coordinate secure data transfers with partner sites.
Maintain documentation of implementation challenges and adaptations.

Benefits

Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.
You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Penn provides an array of resources to help you advance yourself personally and professionally.
As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.