Research Fiscal Analyst- LAR

University of Kansas Medical Center • Kansas City, MO

1d

About The Position

The Fiscal Analyst reports to the Associate Director for Research Administration Fiscal Operations and is an important member of a team responsible for supporting the Lab Animal Resources (LAR) facility with purchasing, managing the financial aspects of animal operations operating software, billing accounts receivable, managing inventory, running financial processes in Workday, and providing regular financial and other related reporting to LAR leadership.

Requirements

• Four years of relevant work experience in accounting, business, or life sciences.
• Relevant education may substitute on a year for year basis.
• Communication.
• Interpersonal skills.
• Analytical & problem-solving skills.
• Attention to detail.

Nice To Haves

• Bachelors degree in accounting, business or a related field
• Experience with Workday and/or other enterprise software solutions.
• Familiarity with university policies and procedures or similar structures.

Responsibilities

• Manage billing operations by maintaining accurate animal census records, processing account changes, and ensuring correct per diem and service charges.
• Prepare and reconcile monthly billing data, including importing charges into Workday ISD and animal operations systems.
• Process and track all animal-related charges, including drugs (controlled and non-controlled), supplies, custom diets, laboratory fees, import/export, and procurement costs.
• Oversee procurement activities by entering requisitions in Workday, verifying receipts, reconciling invoices with purchase orders, and managing the BPC procurement card process.
• Monitor and maintain inventory levels for LAR supplies, medical scrubs, and animal shipping materials; coordinate ordering through Workday as needed.
• Prepare and submit expense reports in support of LAR leadership.
• Ensure compliance with institutional and regulatory requirements by monitoring protocols, charge accounts, and renewal statuses.
• Collaborate with the IACUC office to establish procedures for accurate and timely reporting.
• Prepare animal use reports for USDA and AAALAC, verifying data with the Attending Veterinarian and Animal Health Coordinator.
• Research and respond to inquiries from LAR staff, IACUC, and principal investigators regarding census data, protocols, and animal usage.
• Track protocol renewal status and communicate updates, including holding statuses, to relevant stakeholders.
• Develop training materials and deliver instructions to researchers and animal users on animal procurement and colony management processes.
• Provide front office support as needed, including answering departmental phones, assisting visitors, managing mail distribution, maintaining service logs, and issuing access cards.
• Participate in staff meetings and training sessions to stay current on process updates, regulatory changes, and system enhancements.

Benefits

• Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan.
• Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available.
• Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays.
• One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment.
• A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees