Research & Development Coordinator

Bavarian Nordic • Durham, NC

13h • $60,000 - $85,000 • Remote

About The Position

The Research & Development (R&D) Coordinator/Training Professional plays a key role in supporting departmental operations and team activities. This position is responsible for managing communication channels, coordinating administrative tasks, and ensuring the smooth execution of team processes. The role requires strong organizational skills, attention to detail, and the ability to work collaboratively across multiple teams.

Requirements

• Degree in a scientific discipline or equivalent professional experience in R&D or project management in the pharmaceutical industry
• Proven experience in administration or office support roles
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Ability to manage multiple tasks and adapt to changing priorities

Nice To Haves

• Experience with contract management, budgeting, and invoice processing is preferred
• Familiarity with QMS processes and systems is an advantage
• Proficiency in Microsoft Office Suite and other relevant software

Responsibilities

• Act as a coordinator of information for allocated teams. This includes updating dashboards for reporting to management and quality committees and organisation of meetings, creating the agenda and minutes
• Training professional role for allocated teams including maintaining training matrices, updating the Department Files and supporting GxP audits/inspections on topics related to training
• Serve as custodian of allocated teams' SharePoint, checking the folder structures at regular intervals, updating and improving structure where relevant
• Updates and maintains department and team email lists
• Support the administration of allocated teams' invoices
• Contribute to the administration of the allocated team's budget as well as follow up on regular accruals
• Responsible for the management and set up of allocated teams' contracts
• Responsible for archiving and tracking of allocated team's contracts into UCM and following up with expired/near expired contracts to ensure timely renewal
• Department trained responsible for QMS activities, including but not limited to, Deviations, CAPAs, Quality Events, and lead timely coordination of input for these processes from allocated team's SMEs
• Support onboarding of new personnel for assigned teams
• Support teams in coordination activities where required eg planning off sites
• Act as deputy for other teams to cover for holidays, sickness or peak workload
• Support special projects upon request

Benefits

• Join a passionate, mission-driven global biotech committed to protecting lives.
• At Bavarian Nordic, you’ll find a collaborative culture, flexible work environment, and opportunities for ongoing professional development and growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees