Research Coordinator-2

University of Washington Medical Center

About The Position

The Division of Hematology & Oncology has an outstanding opportunity for a full-time Research Coordinator 2 to join their team. The Division of Hematology & Oncology has an outstanding opportunity for a full-time Research Coordinator. The purpose of this position is to promote the research objectives of the Johnsen Laboratory in the Division of Hematology and Oncology. This position supports highly expert work and will help with coordinating sample intake, record keeping, creating and implementing protocols to support a national data resource. The research program is dedicated to improving the diagnosis and care of people with blood disorders through advancement of understanding of the underlying biology and laboratory innovations to improve clinical testing. The Research Coordinator is required to use independent judgment, leadership, and expert knowledge of the academic clinical trial healthcare operations to effectively facilitate the workflow and promote a collaborative work environment. The position will support clinical study coordinator and central laboratory needs for clinical and translational hematology studies led by the Johnsen laboratory. This position is supervised by the PI and will maintain dynamic communication with the study investigators, research staff, numerous academic and non-profit institutions, federal agencies, and industry partners. The University of Washington's Division of Hematology & Oncology includes 130+ faculty members located at the UW Medical Center, the Fred Hutchinson Cancer Center, and the VA Puget Sound Health Care System. Over the past 40 years, members of the Division have developed the world's leading bone marrow transplant program. In addition, members of the Division have made substantial contributions to many other areas of cancer treatment, including the use of tumor vaccines, cellular therapy for cancer, antibody-based treatments, and novel forms of chemotherapy and hormonal therapy. Our division is deeply committed to maintaining its position as one of the leading centers for research and treatment of cancer in the world.

Requirements

Bachelor’s degree in a related field and two years of experience in human studies. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience as a clinical study coordinator working with study participants in screening, enrollment, and study visits
Experience assembling study sample collection supplies, intake biological samples, adhering to schedules, per protocol
Blood borne pathogen training and experience with blood sample handling
Experience with ultracold freezers, dry ice, and liquid nitrogen
Experience with database entry and sample tracking, biorepositories
Must be proficient in using Word, Excel, Outlook, Teams, Zoom, and REDCap
Must communicate fluently and clearly in English
Requires physical ability including lifting up to 20lbs, able to reach overhead, moderate walking

Nice To Haves

Organized, detailed oriented, excellent communicator and experienced in working in teams: Communicating with study participants to arrange sample collection and form completion per protocol Communicating with local providers, clinics, and laboratories to arrange sample collection, processing, and shipping of samples per protocol Communicating with biorepository team Communicating with a team of coordinators to accomplish study goals under oversight of senior coordinators
Strong computer skills and competency with Microsoft Office software.
Laboratory experience processing biological samples in a BSL-2 environment.

Responsibilities

Manage the daily clinical operations of assigned research studies in accordance with regulatory requirements, GCP guidelines, and institutional policies under the supervision of the PI.
Oversee subject recruitment and study enrollment data and goals.
Collaborate with the study team and community members to determine effective strategies for promoting/recruiting research participants and retaining participants in long-term clinical trials.
Review candidate participants’ screening information including provider referrals, medical records, and other data and virtually interview candidates to determine study eligibility.
Ensure informed consent, initiate participant enrollment, and ensure accurate enrollment records are maintained.
Collaborate with the clinical research team to educate clinical teams, local providers, and participants to ensure safe and accurate protocol implementation.
Develop and maintain tools for study implementation, which may include data collection tools, study reference materials, and study specific orders.
Revise and utilize tools as necessary to fulfill the goals of the clinical studies.
Coordinate participant blood draws and study visits per protocol.
Communicate with participants and providers to ensure clinical procedures, lab tests, and other protocol specific activities are completed as outlined in the protocols.
Maintain regular communication regarding status of study participants with the Laboratory Director and Program Coordinator.
Distribute, administer, and collect study questionnaires and other protocol-driven non-clinical assessments per protocol and communicate with participants about study assessment schedules and completion of participant-reported outcome data forms per protocol.
Function as a protocol liaison with clinical teams, patients, other local providers, consortium partners, and other institutions.
Maintain appropriate source documentation, and complete or assist with accurate data entry into case report forms in a timely manner.
Coordinate monitoring visits and respond to queries and other requests from study monitors.
Identify and report adverse events in accordance with the protocol, regulatory guidelines, and institutional policy.
Understand clinical study budgets and billing plans for participants enrolled on clinical studies.
Participate in the review of charges and compensation for participants on clinical studies to ensure billing compliance.
Collate and establish study-specific research and reference binders.
Support submission of file requisitions and other research related documentation in the participant’s research charts, when applicable.
Provide back up for other clinical study and laboratory personnel as needed.
May require working unusual hours based upon study requirements. This may include weekends and early or late hours. These requirements will be known in advance and can be discussed.
Complete requisition forms, assemble and ship kits for sample collection.
Intake and process laboratory samples, and enter specimen data into study databases and information systems.
Prepare and ship samples to study laboratories and scientific collaborators.
Prepare common reagents
Work with other staff to ensure the lab is runs smoothly, manage restocking of study supplies and laboratory study inventory
May assist in performing laboratory assays
Provide input into and occasionally lead in designing or implementing new assays, experiments, or data analysis for the lab and other collaborative projects
Work with students and fellows as needed to advance research projects
Conduct laboratory tasks as assigned/needed