Research Coordinator 2

University of Washington Medical Center•Seattle, WA

About The Position

The Department of Neurology has an excellent opportunity for a full-time Outreach, Recruitment and Engagement Coordinator to work with the University of Washington Alzheimer’s Clinical Trial Consortium (ACTC), one of 32 Centers funded by NIH. ACTC conducts community-based research that promotes the health and well-being of middle-aged and older adults, particularly those with lower incomes and in ethnic/cultural minority populations most at risk of health disparities. The Outreach Coordinator will support activities across several projects in the areas of outreach, education and engagement for Alzheimer’s Disease clinical trials. The Outreach Coordinator will support and take on primary outreach, recruitment, and engagement coordination responsibilities across Dr. Michael Rosenbloom’s portfolio of trials including interventional, observational, and brain health studies. This person will be responsible for the creation of community facing and research materials, full cycle event planning and execution, pre-and post-event surveys, and assisting in the development of a Clinical Trials Outreach, Recruitment, and Engagement manual. Other responsibilities include coordinating communication within team and across event partners and associated coordination tasks that arise during the event lifecycle. This position requires some local travel. This position requires a high level of organization, attention to detail, and strong oral and written communication. The candidate who fills this position will work closely with several research team members to coordinate and support dementia clinical research, with multiple goals and support requirements. This position will require a talent for multi-tasking and prioritizing the needs of numerous clinical trials.

Requirements

Bachelor’s degree in communications, business, marketing or related field AND 2 years of relevant outreach and engagement experience
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Experience with education event coordination
Experience working with community partners and underserved communities
Strong interpersonal skills and the ability to support teams to accomplish program goals and objectives.
Excellent verbal, written, and visual communication skills
Proficient in Microsoft Office tools and other common software
Ability to perform complex scheduling and calendar management
Ability for local travel to community events

Nice To Haves

Experience with human subjects’ research protections and compliance
Demonstrate integrity, dependability, accountability, and compassion.
Ability to speak, write, and read Spanish

Responsibilities

Create and promote events to customized distribution lists via email, mailers, WhatsApp, website, and in person. Act as liaison for event communications with event participants
Host at least 2 yearly events for community members related to dementia clinical trials
Take lead on identifying appropriate venues, coordinating dates, securing materials, ensuring accessibility, and submitting necessary paperwork
Coordinate all study meetings including scheduling meetings, creating and sending meeting agenda, setting up video conference calls, notes taking, disseminating meeting minutes, creating action items after the meeting and tracking all action items
Work with Director and Program Manager to coordinate contact and outreach to various partners, both internal and external. Assist Director and Program Manager in identifying needed speakers/panelists for events
Facilitate connections with university and local press to disseminate press releases relating to upcoming events
Create, disseminate, and summarize surveys and elicit feedback from participants and other event partners, identifying strengths and weaknesses to improve future productions. Provide a summary of relevant data from all engagements, including tracking timelines and allocations of resources.
Complete other duties as assigned